The AGRIS 18.1.0 release has added:
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AGS-720 Detailed Audit for Reversed Patronage Transactions.
Watn to minimize time and effort to understand Patronage transactions, including voids and reversals?
A new transaction audit table shows voided records from the transaction reversal process. A new Transaction Audit Report includes information such as who did it, when, and the workstation.
Navigation: Patronage > Patronage Transactions > Transaction Audit Reports
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AGS-2678 Patronage Account Balance Inquiry - Stock Credits now are validated when running "correct" option.
During the purge process stock credit transactions that are being purged will be moved to a new to tranaction audit table.
In Patronage Account Balance Inquiry the Correct Button has been enhanced to display 3 correction options for Equity, stock, and stock credits which will default to Y, Y, and N respectively. When correcting stock credits, the stock credit value will be calculated by accumulating stock credits from the transaction table and the new transaction audit table.
Navigation: Patronage > Account Balance Inquiry
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With this release, the summary messages reflect what actually occurred, along with a total of what was processed.
Line 1 - No equity or stock transactions or stock credits found that met the criteria (equity or stock transactions or stock credits will only display if not processed. This line will be blank if all three processed)
Line 2 - ###.## total payback for equity and stock transactions and stock credits (equity or stock transactions or stock credits will only display if processed)
Examples:
AGS-3037 Name/Address - Enhance Name/Address maintenance to update name id type and miscellaneous name codes in patronage system's activity and transaction records.
Name/Address maintenance has been enhanced to apply name id type and six miscellaneous name code changes to patronage system's activity and transaction records.
In Name/Address System Integration, you can specify the name code patronage update operation. There are three options for each record type, activity and transaction. Both record types have "no update" and "update all" options. For activity and transaction records the user also has the option to update "unrefunded activity only" and "active stock\equity only" respectively. During name/address maintenance save data process, patronage update options are applied.
- Navigation: Name/Address > Setup Information > System Integration
AGS-3650 New Per-Unit Retains Report (Gross, Value, Net) with ability to automatically post amounts as Patronage Transactions
With this enhancment you can:
- Simplify the process of reporting per-unit retain amounts to the IRS.
- Improve the accuracy of the value based per-unit retain amounts for reporting to the IRS.
- Reduce time and effort to use and post desired Per-Unit Retain Allocations based on the desired method (Gross, Value, Net).
Navigation: PAT > Report Manager > Advanced Reports > 1) Print Standard Reports
A. The Per-Unit Retain Allocation Report
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- Shaded rows represent the total of the Delivery Sheets for that particular settlement.
- "Sheet Purged" means that the underlying Delivery Sheet was purged. Thus the Per-Unit Retain Allocation amounts for all three methods will be "Net" settlement.
- The totals at the bottom show totals for the different settlement types selected on the report based on the Per-Unit Retail Allocation method (i.e., Gross, Value, Net). "N/A" appears when the settlement type flag is set to "N". The sum of each settlement column by Per-Unit Retain Allocation method totals the respective column total in the "Total Patrons" area.
- The report shows the amounts for all three methods in the right columns.
Post?
N = This allows you to run the report. Once you've run and validated the report, choosing one the following will actually post the Per-Unit Retain Allocations as Patronage Transactions for 1099 reporting.
1=Gross: The Per-Unit Retain Allocation is based on Quantity * Price.
2=Value: The Per-Unit Retain Allocation based on Quantity * Price - Value Discounts.
3=Net: The Per-Unit Retain Allocation based on check amount or Quantity * Price - All Discounts
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While the report shows the amounts for all three methods in the right columns, the method selected for the Post displays:
- On the title of the report. In this sample, it is "Per-Unit Retain Allcoation Report (Posted Based On Value)".
- As bold in the applicable "-----Per-Unit Retain Allocation-----" column on the right. In this sample it is "Value".
- As shaded in the total section at the bottom.
- In the transaction number range at the bottom. In this sample it is "Transaction Based on Value: 0000011"
Notice that a red warning message appears on the header row of each Patron when a Per-Unit Retail Allocation when a post already exists within the selected time period. In the sample above, the message reads "4,006.00 Per-Unit Retain Allocation Already Exists for 01/01/08 - 12/31/08".
B. The Per-Unit Retain Allocation Report
Selection screen:
Export output:
The purspose of the Export is to allow you the flexibility to over-ride any of the data based on your calculations and procedures, and then import the data.
Columns A through M:
Columns N through Z:
Columns AA through AM:
Columns AN through AZ:
