Commodity Freight
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This section is based on several recent support cases. In one instance the customer wanted to setup Discount Tables for FC (Freight Charge) so that they could pass freight charges at the ticket level to their Producers based on rates specified in their Contracts. In the other instance the Customer wanted their Scale Operators to be the ones that designated if the Freight was to be charged to the Customer.
In the first instance, where the contract was to dictate the freight charge, the solution for making this work requires that FC is one of the Flat Rate Discount Codes on the Commodity Code. You also want to make sure that there is not a default table that prohibits the contract freight tables from working. The FC Table on the Commodity Code Governs.
In the second instance, where the scale operators were going to set the response the default is not an issue as it can be overridden at the scales.
Setup of FC Tables: Below is an example of the setup of the Standard Type 4 Table where the Freight Expense is charged to the Customer.
Example of a Contract with the above Y table set to charge the customer the freight expense.
Example of a ticket applied to this contract. Timing is important on this type of a table. Below is an example of the Freight Miscellaneous screen of the ticket prior to application. In this case there is a Shipper Name Id and Freight Expense.
Example of Contract Application.
Below is an example of a FC Table setup to set the freight expense and charge to the customer from the Contract.
Example of Contract with both a Freight Rate and the FC Table.
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Example of ticket applied to the above Contract. Note that no freight rate was entered on the Freight Miscellaneous screen.
At time of applying the ticket to the contract the freight, based on the freight charge table, is updated as both a charge to the customer and a freight expense on the ticket.
Below is the Freight Miscellaneous screen of the ticket after application to the contract.
Some things to be aware of when considering this approach to charging freight to the Customer.
All discount calculations (and possibly overriding) happens at the time of the application or if you specifically say to re-calculate.
If the freight gets entered later (or adjusted later) – then it is not an automatic thing to re-calculate.
The system doesn't know that you might have already communicated the final ticket info to the customer (or delivery sheet, etc. with the freight charge on it)
The ticket might already been settled by the time you put in or adjust the freight expense.
Typically – an estimated freight is added on the ticket (manually entered or pulled from the Contract as in this example) – in order to charge back to the customer. And then the actual could be entered later (resulting in a gain or loss on the pass-back to the customer)
The option is not intended to be an exact dollar-for-dollar when the final freight expense is entered.
The way we customarily suggest would be to always use option 2 that would be the Estimated Freight entered on the contract.
And as long as that is always a little higher than the actual freight – there will typically be a gain on the pass-back of the freight to the customer.
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