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Due to IRS requirements, it is strongly recommended that every receipt be keyed as a manual voucher under the vendor name id where the expense was accrued.
Example: if you charged meals to the local diner, then a voucher is keyed under the local diner’s name id and coded to the appropriate expense account, like Meals Expense.

Process:

1. enter Enter vouchers on the receipt name id coded to the appropriate business expense.
   Example: Key voucher to Mama’s Diner vender coded to meal expense.

2. Pay those vouchers with the credit card bank code.
   Example: Enter disbursement to the AE-American Express bank code.
   print Print to plain paper using control number.

3. This leaves the AE-American Express bank code with a negative balance which represents your liability to the credit card payable in the ledger.
   I.E. what you owe the credit card company is represented by the negative bank total.
   Example: AE bank code as credit balance of $100 and this matches ledger code 2045-American Express Liability in the ledger.

4. Receive statement from the credit card company.
   Example: statement should equal the negative bank balance.

5. Enter a voucher to the credit card company coded to Credit Card Clearing.
   This keeps all a consistency that all your payments have a voucher so that auditors can easily follow and 1099-forms can be printed on all vendors required.
   Example: Key a voucher to American Express name id coded to ledger account 7275-Credit Card Clearing Account.

6. following Following the voucher entry, key a manual deposit into the credit card bank coded to Credit card clearing.
   This zeros out the Credit Card Liability bank code showing that is was paid.
   Credit card clearing account washes. It should ALWAYS be zero in the ledger.
   This also clears the credit balance in the credit card bank code.
   Example: Select American Express bank code and key manual deposit that equals credit card statement amount with G/L coding to 7275-Credit clearing.

7. Finally, issue a disbursement to vendor of the credit company to pay the statement.
   Example: write Write a check to American Express to pay statement amount out of your normal AP Bank code.

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