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Benefits:

  • Streamline the process for entering and paying manual vouchers.
  • Reduce the time and effort it takes to generate a check for a counter-party who is at the facility waiting for it.

Details:

  • Users who have sufficient security to create disbursements will be able to create a disbursement for a manual voucher at the time the voucher is created.

Navigation - Setup: 

System Security: Customize > System Security 

  1. Select user
  2. Select "4) Edit Security Levels"
  3. Set "Disbursement Processing" to at least level 3 - PROCESS.
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Navigation - Usage:

Voucher Entry: ACP > Vouchers / Credit Memos > Voucher Maintenance.

  1. Select "1) Add A Manual Voucher"
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  2. Complete screens one and two.
  3. On-screen three, select a ledger account and add it to the grid. At this point, the "Disbursement" button will appear if you have appropriate security and the ledger entries are in balance. Clicking the "Disbursement" button will save the voucher and launch the disbursement application.
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  4. If you press cancel on-screen three and the ledger entries are in balance then they will be returned to screen two and there will be a "Disbursement" button there as well.
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Disbursement For Voucher: Click the "Disbursement" button described above.

  • To begin the disbursement process go to ACP > Disbursements > Disbursement Processing > 1) Enter Disbursements And Print Check.
  • You will be prompted to printing forms.
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  • Depending on the set-up, you might be prompted to select the check form.
  • Select/Confirm the Location and Payment Date.
    1. Note: The name ID cannot be changed on this screen. 
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  • Select Bank Code.
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  • Accept/Change the Check Number.
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  • Enter Remarks if you would like.
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  • You will be allowed to finish the disbursement process in the standard screen order.
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      1.  To pay additional vouchers using the standard process select "2) Select More Vouchers For Payment."
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  • Complete the check printing process normally.
    • Upon completion of the check printing process you will be returned to the "Add A Manual Voucher" form as if you had just selected "ACP > Vouchers / Credit Memos > Voucher Maintenance > 1) Add A Manual Voucher." Image Removed
    • ACP now supports printing and e-filing 1099 INT/MISC forms for tax year 2019.


    Related Content:

    Page Tree
    rootACP - Accounts Payable (19.3.0)