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The AGRIS 18.1.0 release has added:
AGS-
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3650: New Per-Unit Retains Report (Gross, Value, Net) with ability to automatically post amounts as Patronage Transactions
With this enhancement you can:
- Simplify the process of reporting per-unit retain amounts to the IRS.
- Improve the accuracy of the value based per-unit retain amounts for reporting to the IRS.
- Reduce time and effort to use and post desired Per-Unit Retain Allocations based on the desired method (Gross, Value, Net).
Navigation: PAT > Report Manager > Advanced Reports > 1) Print Standard Reports
A. The Per-Unit Retain Allocation Report
Selection screen:
- These are the default settings for the report.
- The Yes / No flags allow you to choose what settlement types to include or exclude in the report.
- The Patron Name id must be flagged as YES or Withholding for ACCUMULATE PATRONAGE.
Name/address > name id maintenance > select name > general information.
Report sample:
- Shaded rows represent the total of the Delivery Sheets for that particular settlement.
- "Sheet Purged" means that the underlying Delivery Sheet was purged. Thus the Per-Unit Retain Allocation amounts for all three methods will be "Net" settlement.
- The totals at the bottom show totals for the different settlement types selected on the report based on the Per-Unit Retail Allocation method (i.e., Gross, Value, Net). "N/A" appears when the settlement type flag is set to "N". The sum of each settlement column by Per-Unit Retain Allocation method totals the respective column total in the "Total Patrons" area.
- The report shows the amounts for all three methods in the right columns.
Post?
N = This allows you to run the report. Once you've run and validated the report, choosing one the following will actually post the Per-Unit Retain Allocations as Patronage Transactions for 1099 reporting.
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Notice that a red warning message appears on the header row of each Patron when a Per-Unit Retail Allocation when a post already exists within the selected time period. In the sample above, the message reads "4,006.00 Per-Unit Retain Allocation Already Exists for 01/01/08 - 12/31/08".
B. The Per-Unit Retain Allocation Report
Selection screen:
Export output:
The purpose of the Export is to allow you the flexibility to over-ride any of the data based on your calculations and procedures, and then import the data (via Reports > Import Procedures > Comma Separated Import File).
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Columns AA through AM:
Columns AN through AZ:
AGS-2096 Patronage Rate per Unit - 3rd option added for "Dollars per unit"
Patronage has been enhanced to support Dollars per Unit refund rate basis. User now has the option to set Patronage Code and Activity Transaction refund rate basis to Dollars per Unit. Using dollars per unit rate basis supports scenarios where refund rate needs to be $10.00 or higher.
Activity inquiry and reports have been modified to indicate the dollar per unit rate basis by a dollar symbol ($). On patron statements, the dollar per unit rate is printed with no symbol indicating rate basis, while the cents per unit or percent of amount rates will continue to include a trailing "c" or "%" symbol.
Navigation: Patronage > Patronage Codes > View/Edit Patronage Codes
Navigation: Patronage > Patronage Codes > Update Patronage Rates
Navigation: Patronage > Patronage Codes > Print Patronage Codes
Navigation: Patronage > Account Balance Inquiry > Activity History
Update Activity Rate Basis Maintenance
Navigation: Patronage > Report Manager > Activity Reports
Navigation: Patronage > Report Manager > Activity Audit Reports
Navigation: Patronage > Report Manager > Patron Statements
