General Information
How long will a purge take?
Purge times take an average of 4 MB per minute.
Is there an order I should Purge in?
Packages can be purged in any order except for ACP-ACR-INV. ACP & ACR must be purged before INV. .
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For more information on purging (checklists, how-to, etc): How To Purge a Dataset. For more information on historical datasets: How to Create a Historical Dataset. |
ACP
VOUCHERS MUST BE MARKED ACTUAL TO PURGE
The dates that control the purge criteria are not affected by marking vouchers actual, so they can be marked actual on today’s date & they will still purge.
FILES PURGED
ACCOUNTS PAYABLE FILES
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ACCOUNTS PAYABLE REMARKS FILE
ACPRMRKS.ACP
ACR
Finance charge invoices are processed through one extra date criteria. They must be at least 18-months older than the Accounting Date Groups Default Date. This is done so that Cumulative Finance Charges may still be run on statements.
FILES PURGED
ACCOUNTS RECIEVABLE FILES
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ACCOUNTS RECEIVEABLE BUDGET AGREEMENTS FILE
ACRBBMST.ACR
AGY
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AgroGuide does not have a purge function to delete history, but it does have a purge function to wipe out a client.
AgroGuide will not allow a name/address record to be deleted if there is a field history or blend record attached to that name id.
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AgroGuide has built in the ability to “remove” the key but leave the record for regulatory purposes.
AGY > AgroGuide > Displays the window that shows farm name tree > go to ACTIONS > Purge client > merge field attributes to the new name id, then you can delete the old name id in AGRIS name/Address.
BNK
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ONLY RECONCILED TRANSACTIONS WILL PURGE.
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Uses Ledger date on transactions to purge
FILES PURGED
BANK FILES
BANKACCT.BNK
BNKGLDTL.BNK
BNKTOTAL.BNK
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CFT
FILES PURGED
COMMUNICATION LOG – AGLOGIC
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COMMUNICATION LOG – PINNACLE PALM POS
E01COLOG.CFT
INV
FILES PURGED
INVENTORY DELIVERY TICKETS FILE
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OPERATIONAL COSTS
I34ALLOC.INV
GRN
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The grain package is unique in that it will cycle through the same files during each document type purge.
Settlements
a. If this is a voided Settlement and the void date < purge date, then purge.
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WHSRECPT.GRN
PEDIMENTO
C61PDMNT.GRN
NAM
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Purging of name/Address only purges Inactive or Temporary Name ID’s.
Due to the small amount of disk space that can be reclaimed, purging name/address is not worth the time investment.
FILES PURGED
NAMEADDR.NAM
RELATION.NAM
COMMENTS.NAM
NAMSPLTS.NAM
NAMLICEN.NAM
SPLGROUP.NAM
N10FARMS.NAM
N11FIELD.NAM
PAY
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Purging Payroll is STRONGLY not recommended.
The amount of disk space recovered is not worth issues that may develop in reporting requirements if needed for audit purposes. But if they are purging Payroll, this option allows you to remove Labor Distribution, Paycheck detail, Employee YTD totals & Employee Information.
All tax reports should be run for purged period.
W-2 Forms should be printed & W-2 Diskette created for purged periods
FILES PURGED
EMPLOYEE.PAY
EMPDEDUC.PAY
EMPTOTAL.PAY
PAYCHECK.PAY
JOBHOURS.PAY
EMPSPLIT.PAY
PAT
FILES PURGED
PRODUCED.PAT
REFUNDED.PAT
PATAUDIT.PAT
SJI
FILES PURGED
SYSTEM JOURNAL ENTRY FILE
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SYSEXBUD.SJI
SYSEXMST.SJI
LEDGER DETAIL FILE
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SYS
FILES PURGED
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SYSTEM DELETED RECORDS FILE
§ TRANSACT.AGR
o SYSTEM ERROR LOG FILE *This will purge all datasets, not just the one you are purging*
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