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changes.mady.by.user Robert D. Jones

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changes.mady.by.user Mike Terning

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Benefits:

  • Streamline the process for entering and paying manual vouchers.
  • Reduce the time and effort it takes to generate a check for a counter-party who is at the facility waiting for it.

Details:

Users who have sufficient security to create disbursements will be able to create a disbursement for a manual voucher at the time the voucher is created

Maximize flexibility to sort invoice lines in way that helps the customer to better understand the statement. This enhancement allows statement forms to display the invoice lines in either invoice date order or shipment date order.

Details:

When designing a statement form the user may specify the sort order, invoice date or ship date, for the invoice lines.


Navigation - Setup: 

System Security:

 Customize > System Security 
  1. Select user
  2. Select "4) Edit Security Levels"
  3. Set "Disbursement Processing" to at least level 3 - PROCESS.
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Navigation - Usage:

Voucher Entry: ACP > Vouchers / Credit Memos > Voucher Maintenance.

  1. Select "1) Add A Manual Voucher"
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  3. Complete screens one and two.
  4. On screen three, select a ledger account and add it to the grid.  At this point the "Disbursement" button will appear if the user has appropriate security and the ledger entries are in balance.  Clicking the "Disbursement" button will save the voucher and launch the disbursement application.
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  6. If the user presses cancel on screen three and the ledger entries are in balance then they will be returned to screen two and there will be a "Disbursement" button there as well.
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Disbursement For Voucher: Click the "Disbursement" button described above.

  • User will begin the disbursement process as if they selected ACP > Disbursements > Disbursement Processing > 1) Enter Disbursements And Print Check.
  • User will be prompted about printing forms.
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  • Depending on setup, the user will be prompted to select the check form.
  • User will be prompted to select/confirm the Location and Payment Date. Name ID will be read only.
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  • User will be prompted to select Bank Code.
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  • User will be prompted to accept/change the Check Number.
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  • User will be prompted to enter Remarks.
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  • User will be allowed to finish the disbursement process in the standard screen order.
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      1. The user may select "2) Select More Vouchers For Payment" to pay additional vouchers using the standard process.  
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  • User will be able to complete the check printing process normally.
    • Upon completion of the check printing process the user will be returned to the "Add A Manual Voucher" form as if they had just selected "ACP > Vouchers / Credit Memos > Voucher Maintenance > 1) Add A Manual Voucher." Image Removed

     ACR > Forms Manager > Statement Forms

    1. Select the form you wish to edit or create a new one.
    2. Proceed to Screen 2 of 5 where the "Sort Invoices By Ship Date ?" question resides.
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    3. Leaving this setting at "N" will result in the invoice lines being sorted by invoice date like they always have. 
      1. Changing this setting to "Y" will result in the invoice lines being sorted by ship date.

    Related Content:

    Page Tree
    rootACP - Accounts Payable (19.3.0)