During this Webinar, We Cover:
Click on the below Table of Contents to Jump to Information
2024 Items to Note:
1. General Information
10 Form Limit - if filing more than 10 returns, then the information must be filed electronically, along with printing out forms for vendors. This 10-threshold requirement applies separately to each form type. The 10-threshold applies to 1099-NEC, then it starts over again when doing 1099-MISC, for example.
1099’s forms can be filed with the IRS through two separate links.
The FIRE System at //fire.irs.gov/ which is the preferred (easiest) bulk 1099 upload method.
The IRIS System at //www.irs.gov/iris which started in the 2023 year to help with companies that have less than 250-1099’s to file or who lost their FIRE Logins.If filing 1099’s electronically,
FIRE reporting: you must have a FIRE Transmitter Control Code & FIRE system login.
IRIS reporting: you must have a IRIS Taxpayer portal TCC loginWhich reporting System should I use?
If you still have the FIRE login, continue to use this. It is easier to report your 1099 totals and does not require immediate name/address edits.
If you lost your FIRE login, then you can apply for an IRIS TCC login or use last year’s login.
If you have to use the IRIS reporting, you must upgrade to 24.0.0 sp3 release and start updating your Registered Name Description for Federal ID.
Follow this link to begin Updating your information - https://culturatech.atlassian.net/l/cp/w0RgrTBA
This information must be corrected BEFORE reporting 2024 information to the IRS.
2. Correct Forms for Your Printer
To aid in purchasing forms, the number of returns per 8.5-inch x 11-inch page is as follows:
ACP | 1099-NEC | 3 FORMS TO A PAGE | 22 LINES PER FORM (2.83-INCHES TALL) |
ACP | 1099-MISC | 2 FORMS TO A PAGE | 33 LINES PER FORM (5.5-INCHES TALL) |
ACP | 1099-INT | 2 FORMS TO A PAGE | 33 LINES PER FORM (5.5-INCHES TALL) |
3. Deadlines for 1099 forms for 2024
There are three types of 1099 forms that can be printed from Accounts Payable AGRIS and each type of form may have a different deadline.
Form | 1099 Due Date to Recipients | Filing to IRS By Mail | E-Filing to IRS |
|---|---|---|---|
1099 NEC | January 31, 2025 | January 31, 2025 | January 31, 2025 |
1099-MISC | January 31, 2025 | February 28, 2025 | March 31, 2025 |
1099-INT | January 31, 2025 | February 28, 2025 | March 31, 2025 |
4. What Version must you be on in AGRIS
If reporting via FIRE:
AGRIS V23.0.0.7 Created mid-January 2023
If reporting via IRIS:
AGRIS V24.0.0.3 Created mid-December 2024
5. Minimum Report Amounts and What Prints
Form Type | Minimum Reporting | What Prints on this Form |
|---|---|---|
1099-NEC | $600 | Freight Vouchers |
1099-MISC | $600 | Rent Vouchers - Attorney Vouchers - Medical Vouchers |
1099-INT | $10 | Interest Credits earned from prepay/payments on hold |
6. Recording of the Webinar can be Found Here for setting up voucher types and printing Forms.
This recording should be watched for general processing setup and printing.
7. Recording of the Webinar - Creating FIRE format Electronic file for IRS.
8. Recording of the Webinar - IRIS reporting to the Internal Revenue Service.
If you are Reporting via IRIS, all your name/address record must be updated to the new Registered Federal ID Description.
Quick Tip Instructions on how to Edit Registered Name id: https://culturatech.atlassian.net/l/cp/w0RgrTBA
Basic Written Instructions on Printing 1099 and Creating the Electronic File
1. How to Print the 1099-NEC and 1099-MISC and 1099-INT Forms
To print the paper NEC/MISC/INT 1099s:
Start by verifying your 1099-distribution type setup.
Note that your Voucher type’s control what prints on the 1099. Each Voucher type is flagged with the 1099-document and 1099-field that the amount will print to.
To view this: Navigate to ACP > Setup > Voucher types. Each voucher type needs to be assigned to one of the 1099-distribution types.
1099 forms gather the voucher type from the disbursement record, not from the voucher. Every disbursement issued will save the voucher type to the disbursement record. And this is what gets printed on the 1099-form.
Run the standard ACP > Disbursement report #4. VENDOR DISBURSEMENT REPORT - BY VOUCHER TYPE.
This report will list out all the vouchers paid this year with their voucher type and their disbursement type. If the disbursement voucher type is wrong, we have to fix it to get it to print on the 1099 correctly.
If the disbursement voucher type is wrong, correct it under ACP > Voucher/Credit Memos > Voucher Maintenance.
To do this: Select the voucher > Click on <Edit Voucher type> > correct the voucher type > OK through to save.
To print 1099 forms: Navigate to ACP > Account Processing > Print 1099 forms.
Enter in the 2-digit year to pickup the correct tax year.
Check Location - if you need to limit by location code you can or leave blank to pickup all paid vouchers for the year.
Voucher type. Remember that the Voucher type controls what prints.
For 1099-NEC, key in the voucher type range associated to the 1099-NEC
For the 1099-misc, key in the voucher type range associated to the 1099-MISC
For the 1099-INT, key in the voucher type range that represents your 1099-INT.
Key in a name id range if you are reprinting a 1099 for a single patron.
Answer the question “Mask Federal ID?”
Note that if you are sending this to the IRS, you would NOT mask Federal ID
Click Ok.
In the next screen, enter any filters you may use to limit what prints.
Enter the minimum dollar amount.
$600 for 1099-NEC
$10 for 1099-NEC & 1099-INT
Click OK.
CAUTION Message - Name IDs without Tax Payer Identification Numbers
CAUTION! If there are Name IDs without Tax Payer Identification numbers the following warning will appear.
If you get this warning, make note of the name ids and follow the instructions in the warning.
Selecting “OK” will take you to the screen to select the form and print. Cancel takes you out of the process.
Select the form to print. Standard forms will have most recent forms at the bottom of the list.
2. 1099-NEC/1099-MISC/1099-INT Electronic File
To produce the electronic file for the IRS:
In ACP go to Account Processing > 1099 Electronic Reporting.
Fill in the information accordingly
Key in parameters for the type of forms you are Reporting. You will be able to limit the form type on the next screen.
Note that we are filling in the Transaction Date for the year.
To Exclude a form type, Answer Y/N to “Include 1099-X
Click Next, the screen on the next page will appear:
Select the Reporting type
If you Selected FIRE format (the old format that is the most forgiving format).
1099 type - Select the type of form. If you choose option 4) it places all the electronic information on the same file for a single filing.
File Location - select where to save the file to.
verify the path exists and that there are no old files in this folder that will be overwritten.
if there is a 1099report file in this path location, be sure you copied and saved this to a unique file name.Filing Year – Type the tax year for which you are filing the 1099 information.
Transmitter Control Code - Key in the number obtained from the IRS.
Federal Tax ID - Key in the Federal Tax ID.
Type of File Indicator – Type in the appropriate value as displayed to the right of the field.
Combine Federal/State? – If answered with a “Y” then the IRS will share the information with the states participating in the program.
Address Line to Print give the option to select which name/address line to send to IRS.
Check Foreign Address? - If you have patrons that have mailing address outside of the USA, answer YES to this question.
Contact Name - key in the person the IRS would reach out to for questions.
If you Selected IRIS format (the new CSV format).
1099 type - Select the type of form. If you choose option 4) it places all the electronic information on the same file for a single filing.
File Location - select where to save the file to.
verify the path exists and that there are no old files in this folder that will be overwritten.
if there is a 1099report file in this path location, be sure you copied and saved this to a unique file name.Filing Year – Type the tax year for which you are filing the 1099 information.
Federal Tax ID - Key in the Federal Tax ID.
Combine Federal/State? – If answered with a “Y” then the IRS will share the information with the states participating in the program.
Address Line to Print give the option to select which name/address line to send to IRS.
Payer Business Name 1 - Key in your company name as defined with your federal Tax id (limited to 40-characters)
Payer Business Name 2 - If your business name goes over 40-characters, key the remaining part of the business name here
Payer Business Line 1 - Key your Street Address
Payer Business Line 2 - Key your mailing address
Payer City - Key your city
Payer State - Key your state
Zip - key your zip code
Country - Country is hard-coded as US.
Payer Phone - Key your business Phone
Payer Email - Key your contact email.
Records Per File - Defaults to 100 - IRS allows a maximum of 100 records per file (that includes a title line)
Blank this field to put all records for each form type in a single file.
Click Next > select OK > then select a printer for the paper report of what is placed in this file
CAUTION Message - 1099 Names Do Not have TIN Number
If you receive the CAUTION screen, that is telling you that there are names receiving 1099 that you do not have TIN number.
Select <Print Report> to see the 1099 report WITHOUT generating the tax file.
The system then creates the file IRSTAX or the IRIS_1099*_2024_####.csv files and it is ready to be uploaded to the IRS.
It is saved in your tax file location.
Review the spooled report prior to submitting the file to verify information included in the file is accurate.
The report should be kept as a record of the information included in the file submitted.
Also, keep a copy of the IRSTAX file in a safe place.
