Inquiring About Commodity Positions

Overview

Use this job aid to inquire about commodity positions. A new record for each active commodity in each accounting location is created through the Begin New Day option. This new record is called the Daily Position Record or DPR. The DPR is updated by transactions under Shipments and transactions under Settlements. The Position Inquiry option provides access for viewing and/or changing the DPR. The Position Inquiry summary screen displays up to five columns, for example: Intransit In, Intransit Out, Term Storage, Grain Bank, Open Storage, etc. The ending balance from the previous position date, the increase and decrease for the current position or range, and the current balances are displayed for each category.

To inquire about commodity positions:

1. From the Toolbar, click GRN for Commodity Management.
2. From the Commodity menu, select Commodity Positions.
3. From the Commodity Positions menu, select Position Inquiry.
4. Click Location.
5. In the Location Code box, click Lookup or type * and press Enter, and then select the location you want to inquire on, or type the location you want to inquire on, or leave blank to select all locations.
6. Click OK.
7. Select a commodity code.
8. Select a category, and then click Audit.
9. In the Work Station Beginning and Ending, type the work station range where the transaction occurred, or leave blank for all workstations.
10. In the User Id Beginning and Ending boxes, type the operator range that was logged-in to the dataset where the transaction occurred, or leave blank for all user ids.
11. In the Name Id Number Beginning and Ending boxes, click Lookup or type * and press Enter, and then select the customer range on the transaction, or type the customer range on the transaction , or leave blank to select all customers.
12. In the Transaction Type Beginning and Ending boxes, type a code defined in the legend on the right, for example: 1 for Manual Edit, A for Manual Delivery Sheet, O for delivery ticket, etc.
13. In the Purchase/Sales Beginning and Ending boxes, type P for Purchase or S for Sales.
14. In the Document Location Beginning and Ending boxes, click Lookup or type * and press Enter, and then select the accounting location assigned to the transaction, or type the location assigned to the transaction , or leave blank to select all document locations.
15. In the Document Number Beginning and Ending boxes, type the specific transaction within the location.
16. In the Time (HHMMSS) Beginning and Ending boxes, type the time of the transaction
17. In the Include Totals box, type Y to display the total increase and decrease of the transactions that match the selection criteria, or type N to display only the detail.
18. In the Change Type box, four options are available to limit the transactions to how they have affected the position. Type 0 for Adjustments, type 1 for Increase, type 2 for Decrease, or type 3 for All Detail.
19. Click OK.