AGRIS Customer Documentation

What are the (*) & (c) marks in my ledger account detail report?


The (*) asterisk & (c) flags on ledger account detail reports tell me that a
manual edit has been done. The (*) record appears below the original record.
It must be included in the reports so that by combining the original & the (*)
record, you see what went to the ledger in that day. Then the (c) record
shows when the change went to the ledger.

Example:
M 086998 5 08/06/00 FREIGHT 100.00
M 086998 2* 08/06/00 FREIGHT 90.00-
M 086998 2c 09/21/00 FREIGHT 90.00

Enter a voucher for 100.00 in August. This goes to the ledger.
Then in July, 90.00 edit to the voucher. This 90.00 goes to the ledger in
Sept.
Build the exec id work file for August & Sept. When I run the detail for
August, I see the voucher for 100.00 & 90.00-. The 90.00- has the (*) beside
it. Why am I seeing this in August? I entered it in September.

You see the two entries because the non-marked voucher of $100.00 combined
with the $90 edit on the (*) record adds up to the original $10.00. That is
all that went to the ledger in the month of August. The amount of the
voucher now plus the removal of the edit equals the original amount.
Then the August detail shows a (c) record. This is the actual edit flow to
the ledger in September.

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