Here is an example using the following:

• Assume I ship a load of corn to Raleigh Grain and the Trucker is Straley Trucking and I’m paying him 18 cents per bushel. 

• The key to sending Freight from the Commodity Management to Accounts Payable is the weight has to be Final.  If the Weight is Estimate then the system will not let you create a Freight Payable Voucher. 

• If you are just starting to use freight expense, there is a setup question that can prevent vouchers being created. It is found in GRN>Setup Information>System Integration>Screen 2. You need to define what document range to use, if you have 1 Don’t Create, the system will not let you create a voucher in Freight Expenses.
  
  

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What you need to do:

Go to Payable Expenses > Freight Expenses > the more information you enter the better.  In my example I want to create a Freight Payable for Straley Trucking and for the Commodity Code of CN.  I could specify more information like a range of dates or a range of tickets.  Click on OK   

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You can select option 2 to print a report and see what tickets are available to pay for the shipper(s). Notice on the image below the * at the end of one ticket. This indicates that the freight or weight is still estimate and it will not be paid until it is edited.

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You can pick either 4) Generate One A/P Voucher for Each Shipper or 5) Generate One A/P Voucher for Each Ticket. 

The first option will create one voucher for the shipper with all the tickets that are marked final weight and freight, for the shipper.

The second option creates one payable voucher for each ticket it finds. 

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Here is the output when I use the above sort criteria and pick option 5) Generate One A/P Voucher For Each Ticket.  The process created Voucher 000108 in Accounts Payable for Straley Trucking. 

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You now can go to Accounts Payable Disbursement Processing and pay him for his freight.

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Correcting Freight Vouchers

Continuing with the same example, lets say that you notice when you went to pay that only the one ticket was picked up to pay. You want both tickets on the same check, so you need to void the voucher and restart.

In ACP go to ACP>Vouchers/Credit Memos>Voucher Maintenance

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Select 5) Void a Manual Voucher

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Enter the voucher number

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Edit ledger date if needed, or hit ok.

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Select to reuse the voucher number or not.

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Hit yes to void the voucher

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Now the freight on the ticket shows unpaid again.

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You can now edit the second ticket and run the freight expense again to include the missed ticket.