General Accounting Entries to G/L by Transaction

Invoice Entry	Debit	Credit

Invoice Entry	Debit	Credit
Cash Invoice	Cost of Sales (CS) Bank (Cash) (PM) Discount (DT)	Inventory (IV) Sales (SL)
Charge Invoice	Cost of Sales (CS) Accounts Receivable (AR)	Inventory (IV) Sales (SL)
Cash & Charge Invoice	Cost of Sales (CS) Accounts Receivable (AR) Bank (Cash) (PM)	Inventory (IV) Sales (SL)
Credit Memo	Inventory (IV) Sales (SL)	Cost of Sales (CS) Accounts Receivable (AR)
Delivery Ticket *does not post to GL until invoiced	Cost of Sales (CS)	Inventory (IV)

Sale of Formulated Item	Debit	Credit

Sale of Formulated Item

Debit

Credit

Formula Item

Accounts Receivable (AR)

Inventory (IV)

Cost of Sales (CS)

Sales (SL)

Cost of Sales (CS)

Inventory (IV)

Component Item

Cost of Sales (form. item) (CS)

Inventory (IV)

Accounts Receivable	Debit	Credit

Accounts Receivable	Debit	Credit
Manual Invoice	Accounts Receivable (AR)	(GL Account Keyed on Invoice)
Payment Received	Bank Account (PM) Discount (DT)	Accounts Receivable (AR)
Prepayment Received	Bank Account (PM)	Prepayment Account (PP)
Transfer AR Balance to AP	Clearing Account (TA) Accounts Receivable (AR)	Accounts Payable (AP) Clearing Account (TA)

Manual Bank Transaction	Debit	Credit

Manual Bank Transaction	Debit	Credit
Withdrawal	GL Account Keyed on Withdrawal	Bank Account
Deposit	Bank Account	GL Account Keyed on Deposit

Void Transaction	Debit	Credit

Void Transaction	Debit	Credit
Withdrawal	Bank Account	GL Account Keyed on Withdrawal
Deposit	GL Account Keyed on Deposit	Bank Account

Stock Adjustment	Debit	Credit

Stock Adjustment	Debit	Credit
Decrease	Cost of Sales (AJ)	Inventory (IV)
Increase	Inventory (IV)	Cost of Sales (AJ)

Stock Manufactured	Debit	Credit

Stock Manufactured

Debit

Credit

Manufactured Item

Component(s)

Inventory (IV)

Stock Transfer	Debit	Credit

Stock Transfer	Debit	Credit
To	Inventory (IV)	Transfer Clearing (TC)
From	Transfer Clearing (TC)	Inventory (IV)

Physical Count	Debit	Credit

Physical Count	Debit	Credit
Decrease	Cost of Sales (PC)	Inventory (IV)
Increase	Inventory (IV)	Cost of Sales (PC)

Cost Adjustment	Debit	Credit

Cost Adjustment	Debit	Credit
Cost Adjustment	Inventory (IV)	Cost of Sales (CA)

Purchases / Vouchers	Debit	Credit

Purchases / Vouchers	Debit	Credit
Stock Addition	Inventory (IV)	Accounts Payable (AP)
Stock Addition for Stand Alone Service Item	Inventory (SE)	Accounts Payable (AP)
Credit Memo	Accounts Payable (AP)	Inventory (IV)
Direct Cost(s)	Inventory (IV)	Accounts Payable (AP)
Adjust Stock Addition Increase	Accounts Payable (AP)	Inventory (IV)
Adjust Stock Addition Decrease	Inventory (IV)	Accounts Payable (AP)
Reverse Stock Addition *this will cause reversing entry from above stock addition

Accounts Payable	Debit	Credit

Accounts Payable	Debit	Credit
Manual Voucher	GL Account Keyed on Voucher	Accounts Payable (AP)
Disbursement	Accounts Payable (AP)	Bank Account (PM) Discount (DT)
Prepayment	Prepayment Account (PP)	Bank Account (PM)
Transfer Debit AP Balance to AR	Clearing Account (TA) Accounts Receivable (AR)	Accounts Payable (AP) Clearing Account (TA)