Using Prenotes for ACH Payments

How to Handle Prenotes for ACH Payments

A prenote is a transaction or test created before sending an actual ACH payment to confirm the validity of the bank account and routing numbers. We are able to create a $0 disbursement in AGRIS to act as a prenote

1. Key a positive manual voucher for one cent

   1. ACP > Vouchers / Credit Memos > Voucher Maintenance > 1. Add a Manual Voucher and code to a clearing account

      1.  

         Open

         

          

2. Key a negative (credit) voucher for one cent

   1. ACP > Vouchers / Credit Memos > Voucher Maintenance > 1. Add a Manual Voucher and code to the same clearing account

      1.  

         Open

         

          

3. Issue a disbursement and pick up both vouchers. This will create a $0 disbursement

   1. ACP > Disbursements > Disbursement Processing > 1. Enter Disbursements and Print Check. Disburse using the ACH bank code

      1.  

4. Run the normal ACH file that is uploaded to the bank in BNK > Report Manager > Advanced Reports. This $0 disbursement will pull into the file and can then be submitted to the bank as a validity test.

   1.  

Written by S. Pykare 12.23.2024