Processing Disbursements on an Unpaid Voucher

Overview

Use this job aid to reverse (void) disbursements and applications.

To reverse disbursements and applications:

1. From the Toolbar, click ACP for Accounts Payable.

2. From the Accounts Payable menu, select Disbursements, and then select Disbursement Processing. 

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3. Select Reverse Disbursements/Applications. 

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4. In the Name Id box, click Lookup or type * and press Enter, and then select the name id, or type the name id you want to identify as the remit to vendor's name.

5. In the Reverse Date Applied box, type the date you want to perform the reversal .

6. Click OK.

7. In the Location Code identifies the document location in which the disbursement is recorded. Although the disbursement is made form only one accounting location, payment may be applied against vouchers from any location in the dataset.
   box, click Lookup or type * and press Enter, and then select the location code, or type the check location code you want to reverse disbursements in.

8. In the Check Number box, type the check number you are reversing or leave blank for all check numbers.

9. In the Bank Code box, click Lookup or type * and press Enter, and then select the bank code, or type the bank code you want to affect by the reversal.

10. In the Location Code identifies the document location in which the disbursement is recorded. Although the disbursement is made form only one accounting location, payment may be applied against vouchers from any location in the dataset.
    box, click Lookup or type * and press Enter, and then select the location code, or type the voucher location code you want to reverse disbursements in.

11. In the Voucher Number box, click Lookup or type * and press Enter, and then select the voucher number, or type the voucher number you want to reverse.

12. Click OK. 

13. Select the disbursement you want to reverse.  Penny needs a disbursement example for screenshot here.

14. In the Reverse Option box, select 1 to reverse/void all disbursement applications with this option the bank is debited and Accounts Payable is credited. Use this option for jammed check forms or when the vouchers need to be edited or voided. Do not use this option if the check has already been mailed. of the check, select 2 to reverse all applications of this voucher to hold with this option all applications of the selected voucher are changed from an applied status to an unapplied status. The bank account is not affected by this option. Use this option when a disbursement has been applied to the wrong vouchers and one of the checks applied to the voucher has already been mailed or otherwise distributed to the vendor. The unapplied disbursement may be reapplied from hold., or select 3 to reverse the application and apply to hold this option disconnects only one disbursement application and changes it to an unapplied status. The check may have paid several vouchers but application to only one voucher needs to be reversed and placed on hold. Use this option when the disbursement has been applied to the wrong vouchers and the check has been mailed. The unapplied disbursement may be reapplied from hold..

15. If you selected option 1 in step 14, at the Do You Want To Use This Check Number Again? prompt, click Yes to delete the check from the bank account file so that the same check number may be reissued, which increases the bank balance, or click No to create a transaction in the bank account to offset the amount of the withdrawal and sets the status on both the original and the offsetting transactions to Void.

Learn more about the Disbursements feature: