Processing Disbursements on an Unpaid Voucher

Use this job aid to process disbursements.

From the Toolbar, click ACP for Accounts Payable.
From the Accounts Payable menu, select Disbursements, and then select Disbursement Processing.
Select Enter Disbursements and Print Check.
Select if you wish to print check forms
1. Y for Yes
2. N for No
3. B = Use Default Forms by Bank (if a bank code has a default check form specified, this will be used)
Decide how to print the Remittance Form. Also decide to print commodity settlement forms or not
1. 1. No form, limit disbursements per check
2. 2. Print Form for Every Check Generated
3. 3. Print Form Only if Detail Overflows Stub
In the name ID box, click Lookup or type * and press Enter, and then select the name id, or type the name id you want to identify as the remit to vendor's name.
In the payment date box, choose the date of the check
In the bank code box, specify the bank code to be used on the check, or leave blank to use name ID and location defaults

Verify the check number, or blank and select OK to use a control number
Choose the payment type
1. 1. Disbursement on Unpaid Vouchers
2. 2. Disbursement on Unpaid Balance
3. 3. Prepayment for Purchase Order
4. 4. Generic Prepayment

Key any remarks to notate with the disbursement
When 1. Disbursement on unpaid vouchers is selected: key search criteria to find the voucher to apply the disbursement to, such as voucher location, voucher number, or any of the other available fields
Select the voucher to apply the disbursement to, then select Continue
Select 1. Apply amount to selected vouchers to conclude selecting vouchers, or 2. Select more vouchers for payment
Select continue to finish the disbursement process and print the check, or select another name ID to disburse on and add another check to the disbursement process
Select the check printer and print the check
Confirm Yes if the check printing ran successfully, or No to reprint the check, then print the remittance form if chosen

AGRIS Customer Documentation