Generating a Voucher for Freight Expenses

Overview

Use this job aid to generate a voucher for freight expenses. Vouchers can be generated, if integrated with the Agris Accounts Payable System. Freight information can be entered on tickets during Ticket Entry, Actual Weights And Grades, or Actual Freight Information. Tickets are selected for inclusion in the Freight Expenses Report. A "range" includes all transactions (tickets) that fall within the values specified in the Beginning and Ending boxes. The Beginning and Ending boxes can be left blank to include all combinations of data (all tickets not previously processed).

To generate an invoice for freight expenses:

1. From the Toolbar, click GRN for Commodity Management.

2. From the Commodity menu, select Payable Expenses, then select Freight Expenses.

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3. In the Beginning and Ending boxes, click Lookup or type * and press Enter, and then select the information you want to select to be included on the Freight Expense Report, or type the information that you want to select to be included on the Freight Expense Report.

4. In the New Page For Each Shipper box, type Y to start a new page for each shipper, or type N to print without breaking by shipper.

5. Click OK.

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6. Select option #4 Generate One A/P Voucher For Each Shipper, or select option #5 Generate One A/P Voucher For Each Ticket. Note:  Generate One A/P Voucher For Each Shipper- all tickets that match the selection criteria are updated with the voucher number, and a single accounts payable voucher is created in accounts payable for each shipper. Other boxes are opened with this option to specify g/l account code, voucher date, and due date. Generate One A/P Voucher for Each Ticket- all tickets that match the selection criteria are updated with the voucher number, and a separate accounts payable voucher is created in accounts payable for each ticket. Other boxes are opened with this option to specify g/l account code, voucher date, and due date.

7. Click OK.

8. In the Printer box, type the number associated to the place you want your report to print.

9. In the Print Type box, type the number associated to the characters per inch to print the report in.

10. In the Copies box, type the number of copies of the report you want to print.

11. In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.

12. Click OK.

Learn more about Freight Expense feature: