Entering Changes to Actual Freight Information

Overview

Use this job aid to enter actual weights and grades. When a ticket is initially entered through Ticket Entry, the actual (exact) weights and/or grades may not be known. The user should indicate during Ticket Entry if the weights and/or grades are estimated.

To enter actual weights and grades:

1. From the Toolbar, click GRN for Commodity Management.

2. From the Commodity menu, select Shipments.

3. From the Shipments menu, select Actual Freight Information.

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4. In the Inbound/Outbound box, type I for Inbound or O for Outbound.

5. In the Ticket Number box, click Lookup or type * and press Enter, and then select the ticket number you want to edit, or type the ticket number you want to edit.

6. In the Location Code box, click Lookup or type * and press Enter, and then select the accounting location for the ticket, or type the accounting location for the ticket.

7. Click OK.

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8. Select this ticket? Yes.

9. In the Shipper Name Id box, click Lookup or type * and press Enter, and then select the specific hauler for the ticket, or type the specific hauler for the ticket.

10. In the Hauler Name Id # and Bill/Lading # box, the description assigned in Setup Information displays. Type over the information in this box to change it on the ticket.

11. In the Origin Location box, click Lookup or type * and press Enter, and then select the origin location for the ticket, or type the origin location for the ticket.

12. In the Destination/Delivered Location box, click Lookup or type * and press Enter, and then select the origin location for the ticket, or type the origin location for the ticket.

13. In the Cash Price box, the current cash price specified on the ticket displays. The price can be used on spot contracts. To change the price on this ticket, type the new price.

14. In the Cash Basis box, the current cash basis specified on the ticket displays. The basis can be used on spot contracts. To change the basis on this ticket, type the new basis.

15. If a voucher was created using the Freight Option, the Freight Voucher box will display the voucher number. A voucher is not applicable if the freight amount is zero.

16. In the Freight Rate box, the freight rate per unit of measure displays.

17. The freight rate, method (per bushel), any additional amount, freight weight, total freight amount, and whether the freight is estimated are indicated. The boxes contain the values entered during ticket entry and can be changed as necessary.

18. In the Car Set Date box, type the date that the railroad delivered the car to the users location.

19. In the Car Notify Date, box type the date that the user notified the railroad to pick up the car.

20. In the Days Allowed box, type the number of days the user has before any penalty is charged.

21. In the Freight Remark box, use the Lookup button or type comment.

22. Click OK.

23. Select Save.

Learn more about Shipments feature: