Adding a Commodity

Overview

Use this job aid to add a new commodity. A commodity is any product of value that can be exchanged for other products or services. Commodities are identified in the system by a two character alpha-numeric commodity code. When adding a new commodity, the commodity code must be unique within a location.

To add a commodity:

From the Toolbar, click GRN for Commodity Management.
From the Commodity menu, select Commodity Tables.
From the Commodity Tables menu, select Commodity Codes.
Select Add A New Commodity.
In the Commodity Code box, type a unique two-character code for the commodity you are adding.
In the Location Code box, click Lookup or type * and press Enter, and then select the location code you want to add your commodity code to, or type the location code that you want to add the commodity code to.
Click OK.
In the Description box, type a descriptive title which will appear on various screens and reports in the selected dataset. If the commodity code exists in another location, the description will default and can be overridden.
In the Active/Inactive box, type A for Active or I for Inactive. You cannot enter tickets for an inactive commodity. The position record and reports reflect only Active commodities. The position on a commodity should be zero prior to changing the status to Inactive.
In the Hedgeable Commodity box, type Y to include the commodity in hedging calculations, or type N to exclude the commodity from hedging calculations.
In the user-definable box, type any necessary information. This box can be labeled as needed.
In the Trade Units box, type a plural description for the unit of measure, for example, bushels, type a three character abbreviation, and then type the weight of the unit of measure. Note: Trade Units is the unit of measure used in Ticket Entry and Contract Entry.
In the Position Units box, type a plural description for the unit of measure, for example, bushels, and then type the weight of the unit of measure. Note: Position Units - the daily position is stated and reported in Position Units.
In the Ledger Units box, type a plural description for the unit of measure, for example, bushels, and then type the weight of the unit of measure. Note: Ledger Units is the unit of measure used to track quantities to the general ledger files and Execution ID through Agris System Journal Interface.
In the Inbound and Outbound Adjustment % boxes, type the percentage to default in the Position Adjustment option. The percentages are used in calculating handling adjustments on daily receipts and load-outs. This calculation effects total stock and company owned stock.
In the Minimum and Maximum Price boxes, type a range of prices. the scheduled price entered during Contract Maintenance and the spot price entered during Ticket Entry are compared with the values entered in the Minimum Price box and Maximum Price box on each commodity. Note: Minimum and Maximum Price - a warning message displays when the price entered is not in the normal range set by the Minimum Price and Maximum Price boxes. Out of range prices can be accepted or re-entered correctly. The range comparison feature can eliminate many transposed prices.
In the Cash Price and Cash Basis boxes, type values that will default during Ticket Entry. The default prices can be updated on the Freight/Misc. Information window during Ticket Entry, or overridden when applying to a spot contract from open storage. The current cash price is today's price and current cash basis is the difference between the current cash price and the current market (board) price.
In the Freight Tax % box, type the tax percentage used in creating freight vouchers.
In the Hedgeable % box, type the percentage of the commodity that is hedgeable (usually 100%).
In the Valid Futures Month? boxes, type Y in the months that the commodity is traded.
In the Default Board box, type an abbreviation for the board name. The default board name displays in Contract Maintenance and can be overridden when adding a contract for this commodity.
In the Default Month and Near-By Month boxes, type the board month. The format for the board months is MMYY where MM is the month and YY is the year.
In the Inbound and Outbound Freight Ledger Accounts boxes, if freight expenses are to be maintained in the general ledger by specific commodity, type the general ledger account codes for inbound and outbound freight expenses. If freight expenses are not to be maintained by specific commodity in the general ledger, leave these boxes blank and enter the account code in the Default Ledger Account box of System Integrations in the Setup Information.
In the Voucher Type box, click Lookup or type * and press Enter, and then select the voucher type you want to assign to the commodity code, or type the voucher type you want to assign to the commodity code.
In the Invoice Type box, click Lookup or type * and press Enter, and then select the invoice type you want to assign to the commodity code, or type the invoice type you want to assign to the commodity code.
In the Taxable boxes, type Y if the commodity price is to be included in the amount that taxes are to be figured on , or type N if the commodity price is not included in the amount that taxes are to be figured on.
Click Next.
In the Code box, click Lookup or type * and press Enter, and then select the discount code you want to assign to the commodity code, or type the discount code you want to assign to the commodity code.
In the Default box, type grades to default. The defaults can be overridden during Ticket Entry.
In the Minimum and Maximum box, type limits on the range of grades that can be entered during Ticket Entry. If you use the Minimum and Maximum boxes, no grades can be entered outside these limits. If you leave the boxes blank, any grade value is acceptable during Ticket Entry.
In the Order box, type a number (1 - 20) that will determine the order in which discounts and premiums are calculated during Ticket Entry.
Repeat Steps 29 - 32 until all needed discount codes are entered (up to 16).
Click Next.
In the four boxes on the left hand side of the window, separate tables can be defaulted for the last four discount codes during Ticket Entry for both Inbound and Outbound tickets. The codes are automatically displayed during Ticket Entry and can be overridden.
In the Default Tables In and Default Tables Out boxes, click Lookup or type * and press Enter, and then select the table you want to assign to the commodity code, or type the table you want to assign to the commodity code, or type # to use the Grade Formula, or type ? to use the Name Id table.
In the Order box, type a number (1 - 20) that will determine the order in which discounts and premiums are calculated during Ticket Entry.
Click Next.
In the Remark box, click Lookup or type * and press Enter, and then select the standard commodity remark you want to assign to the commodity code, or type the standard commodity remark you want to assign to the commodity code.
Click OK.

AGRIS Customer Documentation

Adding a Commodity

Overview

To add a commodity:

Learn more about Commodity Codes feature: