Printing Payroll Checks

Overview

Use this job aid to print payroll checks for each employee in this pay period.

To print payroll checks:

From the Toolbar, click PAY for Payroll.
From the Payroll menu, select Payroll Calculations, and then select Print Payroll Checks.
The Pay Period Ending Date and Check Date boxes default from the Prepare Payroll option and are displayed for your convenience. The Check Date box is extremely important. The only way to correct either of these date boxes is to perform the Preparing Payroll job aid again.
In the Bank Code box, click Lookup or type * and press Enter, and then select the bank code you want to add a withdrawal transaction to, or type the bank code you want to add a withdrawal transaction to.
In the Check Location Code, click Lookup or type * and press Enter, and then select the location code you want to add this payroll to, or type the location code you want to add this payroll to.
Click OK.
In the Beginning Check Number box, type the first document (control) number for the first check to be printed, use the default check number, or press Del to use the next document control number. If you are using checks that contain a preprinted check number, make sure that the beginning check number matches the first check form to be printed.
Click OK.
In the Printer box, type the number associated to the place you want your checks to print to.
In the Print Type box, type the number associated to the characters per inch to print the checks in. The default for this box is 1.
In the Copies box, 1 copy will default and cannot be edited.
In the Pages From and To boxes, type the page number range you want to print the checks for. Leave the boxes blank to print all pages.
Click OK.
Click Cancel.
A message "Check Printing Is Complete" displays when all checks are printed. Review the checks for errors before you continue If the check forms are not properly aligned, jammed, printed on plain paper, or the wrong check form, you can reprint the check forms.
If all of the payroll checks printed correctly, go to Step 30.
If the payroll checks did not print correctly, at the Reprint Checks prompt, click Yes.
In the Beginning Check Number box, the beginning check number specified in Step 7 displays and can be overridden to skip to the correct beginning check number.
In the Ending Check Number box, the calculated last check number displays and can be overridden. Leave this box blank to reprint all checks in this payroll run.
In the Re-Use These Check Numbers? box, type Y to delete the range of withdrawal transactions from the bank code in order to allow you to re-issue the same check numbers.
Click OK.
In the Next Check Number box, type the first check number to use for the checks that will reprint. The document (control) number specified in this box will be the beginning check number for the reprinted checks.
Click OK.
In the Printer box, type the number associated to the place you want your checks to print to.
In the Print Type box, type the number associated to the characters per inch to print the checks in. The default for this box is 1.
In the Copies box, type the number of copies of the checks you want to print. The default for this box is 1.
In the Pages From and To boxes, type the page number range you want to print the checks for. Leave the boxes blank to print all pages.
Click OK.
Click Cancel.
At the Reprint Checks prompt, click No.
In the Voucher Due Date box, the check date displays and can be overridden. The Ledger Date, Voucher Date, and Due Date boxes on the federal, state, and local tax vouchers are assigned the date in this box.
Click OK.
In the Voucher Number box, the next document (control) number displays.
Click OK. Separate vouchers are generated in Accounts Payable for the federal taxes, state taxes, and local taxes.

Learn more about Payroll Calculations feature: