Adding a new Item

Adding a new item is simple but does require many different fields.

Open the Inventory Control module:

• Navigate to Microsoft Dynamics GP >> Inventory Control.

Access the Item Maintenance window:

• Click on Cards >> Items.

• The Item Maintenance window will open.

Create a new item:

• Click on the New button.

• The Item Entry window will open.

Enter item details:

• Item ID: Enter a unique identifier for your new item.

• Description: Enter a clear and descriptive name for your item.

• Item Type: Select the appropriate item type from the drop-down list. This could be Inventory, Non-Inventory, Service, or Other.

• Inventory Account: Choose the appropriate inventory account from the chart of accounts.

• Cost Method: Select the preferred costing method for your item.

• Unit of Measure: Define the primary unit of measure for your item.

• Tax Schedule: Choose the appropriate tax schedule for your item.

• Additional details: Fill out any additional fields relevant to your item, such as vendor information, pricing details, reorder points, etc.

• Item Options: Enter Item Options.

Maintain History:

Select the types of history you want to maintain for this item. You don't have to maintain history if you don't want to. However, you must keep transaction history to print the Transaction History Report or the Historical Stock Status Report, and distribution history to print the Distribution History Report.

NOTE:

If you uncheck the "Transaction" checkbox under Maintain History, the following will occur:

IV Transactions will not be recorded in IV30300. This means that any inventory transactions (e.g., purchases, sales, adjustments) will not be tracked in the Inventory Transaction History table.

• The following inquiries and reports will be unavailable:

  • Item Stock Inquiry: This inquiry uses data from both IV30300 (Inventory Transaction History) and IV00102 (Item Master) to provide detailed information about item stock levels and movements.

  • Historical Stock Status: This report relies on the data in IV30300 to generate historical summaries of inventory stock levels and changes over time.

Therefore, if you need to track inventory transactions and access related inquiries and reports, it is essential to Maintain History.

Adding lots:

On Options you can choose to track inventory by lot. By Choosing this it will allow you to enter in the lot number if this is something you need to track. You cannot change this setting after transactions are created for this item.

Open

Make sure to save your work when you are done.

If you have questions about this or any other questions you may have reach out to mysupport@culturatech.com