The AGRIS 18.1.0 release has added:

AGS-719 Patron Refund - Save the Patron Refund Information and the Transaction Numbers created to the AGRIS Activity log (like A/R Statement parameters)

Need to:

Improve ability to record settings used for patronage refunds?
Reduce time to understand the patronage refund settings?

The AGRIS Activity log will now contain the Patron Refund parameters and Transaction Numbers that were created, similar to how the A/R Statement parameters are logged. The Patron Refund parameters are stored, along with any applicable setup information.

Navigation: Utilities > Activity Log > Select new Activity Number for Patronage Transaction Processing:

Example AGRIS Activity log entry for Patron Refund:

AGS-720 Detailed Audit for Reversed Patronage Transactions.

Want to minimize time and effort to understand Patronage transactions, including voids and reversals?

A new transaction audit table shows voided records from the transaction reversal process. A new Transaction Audit Report includes information such as who did it, when, and the workstation.

Navigation: Patronage > Patronage Transactions > Transaction Audit Reports

Example Report:

AGS-2292 Patron Refund - Ability to generate refunds based on a range of patron name ids

Patronage Refund process now includes support for generating refunds based upon a patron id selection range. The patron id range paramters are recorded in the AGRIS Activity log. The patron id range parameters are not retained as part of Patronage setup information.

Navigation: Patronage > Patronage Transactions > Patronage Refunds

Example AGRIS Activity log entry for Patron Refund:

AGS-2678 Patronage Account Balance Inquiry - Stock Credits now are validated when running "correct" option.

During the purge process stock credit transactions that are being purged will be moved to a new to tranaction audit table.
In Patronage Account Balance Inquiry the Correct Button has been enhanced to display 3 correction options for Equity, stock, and stock credits which will default to Y, Y, and N respectively. When correcting stock credits, the stock credit value will be calculated by accumulating stock credits from the transaction table and the new transaction audit table.

Navigation: Patronage > Account Balance Inquiry

AGS-2802 When creating stock/equity payback for credits only, Messages of what has occurred is now updated.

With this release, the summary messages reflect what actually occurred, along with a total of what was processed.
Line 1 - No equity or stock transactions or stock credits found that met the criteria (equity or stock transactions or stock credits will only display if not processed. This line will be blank if all three processed)
Line 2 - ###.## total payback for equity and stock transactions and stock credits (equity or stock transactions or stock credits will only display if processed)

Examples:

AGS-3037 Name/Address - Enhance Name/Address maintenance to update name id type and miscellaneous name codes in patronage system's activity and transactions.

Name/Address maintenance has been enhanced to apply name id type and six miscellaneous name code changes to patronage system's activity and transactions.

In Name/Address System Integration, you can specify the name code patronage update operation. There are three options for each record type, activity and transaction. Both record types have "no update" and "update all" options. For activity and transaction records the user also has the option to update "unrefunded activity only" and "active stock\equity only" respectively. During name/address maintenance save data process, patronage update options are applied.

Navigation: Name/Address > Setup Information > System Integration

AGS-3650 New Per-Unit Retains Report (Gross, Value, Net) with ability to automatically post amounts as Patronage Transactions.

With this enhancement you can:

Simplify the process of reporting per-unit retain amounts to the IRS.
Improve the accuracy of the value based per-unit retain amounts for reporting to the IRS.
Reduce time and effort to use and post desired Per-Unit Retain Allocations based on the desired method (Gross, Value, Net).

A. The Per-Unit Retain Allocation Report

Selection screen:

These are the default settings for the report.
The Yes / No flags allow you to choose what settlement types to include or exclude in the report.

Report sample:

Shaded rows represent the total of the Delivery Sheets for that particular settlement.
"Sheet Purged" means that the underlying Delivery Sheet was purged. Thus the Per-Unit Retain Allocation amounts for all three methods will be "Net" settlement.
The totals at the bottom show totals for the different settlement types selected on the report based on the Per-Unit Retail Allocation method (i.e., Gross, Value, Net). "N/A" appears when the settlement type flag is set to "N". The sum of each settlement column by Per-Unit Retain Allocation method totals the respective column total in the "Total Patrons" area.
The report shows the amounts for all three methods in the right columns.

Post?

N = This allows you to run the report. Once you've run and validated the report, choosing one the following will actually post the Per-Unit Retain Allocations as Patronage Transactions for 1099 reporting.

1=Gross: The Per-Unit Retain Allocation is based on Quantity * Price.

2=Value: The Per-Unit Retain Allocation based on Quantity * Price - Value Discounts.

3=Net: The Per-Unit Retain Allocation based on check amount or Quantity * Price - All Discounts.

While the report shows the amounts for all three methods in the right columns, the method selected for the Post displays:

On the title of the report. In this sample, it is "Per-Unit Retain Allcoation Report (Posted Based On Value)".
As bold in the applicable "-----Per-Unit Retain Allocation-----" column on the right. In this sample it is "Value".
As shaded in the total section at the bottom.
In the transaction number range at the bottom. In this sample it is "Transaction Based on Value: 0000011"

Notice that a red warning message appears on the header row of each Patron when a Per-Unit Retail Allocation when a post already exists within the selected time period. In the sample above, the message reads "4,006.00 Per-Unit Retain Allocation Already Exists for 01/01/08 - 12/31/08".

B. The Per-Unit Retain Allocation Report

Selection screen:

Export output:

The purpose of the Export is to allow you the flexibility to over-ride any of the data based on your calculations and procedures, and then import the data (via Reports > Import Procedures > Comma Separated Import File).

The columns on the export are below.

Columns A through M: