CINCH Customer Documentation

Chapter 8_Ship Destination Weights and Grades 12.2

Owned by Mike Terning
Last updated: Oct 25, 2018
8 min read

This chapter describes changes made to Grain Sales to handle weights and grades to govern values separately.
This chapter contains the following sections:


Changes to General Setup
General Setup has been modified with the addition of the Weights to Govern and Grades to Govern to the Additional Setup dropdown list. Selecting provides access to the sales maintenance window for each. In addition, Disable Sales Contract Auto Close checkbox has also been added, which determines if the system will automatic close Sales Contracts.

  1. Open General Setup

(Microsoft Dynamics GP>Tools>Setup>Cinch Grain>General Setup)

  1. Weights to Govern when selected opens the Weights to Govern Maintenance – Sales window.

  1. Enter the Weights to Govern ID.

  2. Enter the Weights to Govern Description.

  3. Enter the Drop Down List Position, a numeric value.

    1. This value indicates the order the ID will be listed in the dropdown list.

    2. If the position value is used more than once, the duplicated values will be sorted alphabetically.

  4. Select Origination/Destination from the drop down.

  5. Inactive checkbox will inactivate the ID and it will no longer appear in the dropdown list.

  6. Save button when selected will save the information for the selected ID.

  7. Clear button when selected will clear the window without saving any changes.

  8. Delete button when selected will delete the selected ID.

    1. ID's are not allowed to be deleted if associated to transactions.

  9. Grades to Govern when selected opens the Grades to Govern Maintenance – Sales window.

  1.  

    1. Enter the Grades to Govern ID.

    2. Enter the Grade to Govern Description.

    3. Enter the Drop Down List Position, the numeric value.

      1. This value indicates the order the ID will be listed in the dropdown list.

      2. If the position value is used more than once, the duplicated values will be sorted alphabetically.

    4. Select Origination/Destination from the drop down.

    5. Inactive checkbox will inactive the ID and will no longer appear in the dropdown list.

    6. Save button when selected will save the information for the selected ID.

    7. Clear button when selected will clear the window without saving any changes.

    8. Delete button when selected will delete the selected ID.

      1. ID's are not allowed to be deleted if associated to transactions.

  2. Disable Sales Contract Auto Close checkbox, when selected will disable the system from automatically closing of Sales Contracts. Sales Contracts will have to be manually closed when the checkbox is marked.


Changes to Sales Contract Entry
Sales Contract Entry has been modified with the addition of the Grades value allowing Weights and Grades to Govern values to be defined separately. In Transit quantity has also been added to the header and delivery period lines.

  1. Open Sales Contract Entry

(Transactions>Cinch Grain>Sales/Outbound>Sales Contract Entry)

  1. The Quantities label has been changed to Weights.

    1. The dropdown list will display the Weights to Govern ID's defined in the Weights to Govern Maintenance – Sales window.

      1. If no Weights to Govern ID's have been setup, Origination and Destination will be the default values in the drop down list. Origination is the default value selected but can be changed.

    2. This field will be locked once a shipment has been applied to the contract.

  2. The Grades field has been added to the window.

    1. The dropdown list will display the Grades to Govern ID's defined in the Grades to Govern Maintenance – Sales window.

      1. If no Grades to Govern ID's have been setup Origination and Destination are the default values in the drop down list. Origination is the default value selected but can be changed.

    2. This field will be locked once a shipment has been applied to the contract.

  3. In Transit quantity within the contract header and delivery period line will include origination quantities from all shipments assigned to the contract and have not had destination weights entered or invoiced.

  4. The In Transit expansion button will open the Sales Contract Deliveries window:

  1.  

    1. Based upon drop down list:

      1. In Transit will display shipments that reside in the WORK and OPEN tables but have not had destination weights entered or been invoiced.

      2. Shipments will display shipment that have destination quantity applied and been invoiced.

      3. Invoices will display the invoices for the invoiced shipments.

  2. Shipped Qty will display shipments that have had destination weights entered or have been invoiced.

  3. Remaining Qty will be calculated by adding the In Transit and Shipped Qty and subtracting that amount from the Contract Quantity.


Changes to Sales Contract Inquiry
Sales Contract Inquiry has been modified with the addition of the Weights to Govern and Grades to Govern and In Transit values within the line detail.

  1. Open Sales Contract Inquiry

(Inquiry>Cinch Grain>Sales/Outbound>Contract Inquiry)

  1. The Del/Cancel field has been updated to Del/Cancel/IT and includes the In Transit quantity.

  2. In Transit has been added to the line detail and excel export. In Transit quantity will include origination quantities from all shipments assigned to the contract and have not had destination weights entered or been invoiced.

  3. The Weights to Govern and Grades to Govern ID values have been added to the line detail.


Changes to Sales Contract Inquiry Zoom
Sales Contract Inquiry Zoom has been modified with the addition of the Weights to Govern and Grades to Govern ID and In Transit values.

  1. Open Sales Contract Inquiry Zoom

(Inquiry>Cinch Grain>Sales/Outbound>Contract Inquiry: Contract Expansion)

  1. The Weights to Govern and Grades to Govern ID values have been added to the window.

  2. In Transit quantity has been added to the contract header and delivery period line. In Transit quantity will include origination quantities from all shipments assigned to the contract and have not had destination weights entered or been invoiced.


Changes to Load Order Entry
Load Order Entry has been modified with the addition of the Grades value allowing Weights and Grades to Govern values to be defined separately.

  1. Open Load Order Entry

(Transactions>Cinch Grain>Sales/Outbound>Load Order Entry)

  1. The Quantities label has been changed to Weights.

    1. The Weights will default from the selected contract and cannot be changed.

    2. The dropdown list will display the Weights to Govern ID's defined in the Weights to Govern Maintenance – Sales window.

      1. If no Weights to Govern ID's have been setup Origination and Destination are the default values in the drop down list. Origination is the default value selected but can be changed.

  2. The Grades field has been added to the window.

  3. The Grades field will default from the selected contract and cannot be changed.

  4. The dropdown list will display the Grades to Govern ID's defined in the Grades to Govern Maintenance – Sales window.

    1.  

      1. If no Grades to Govern ID's have been setup, Origination and Destination will be the default values in the drop down list. Origination is the default value selected but can be changed.


Changes to Load Order Inquiry Zoom
Load Order Inquiry Zoom has been modified with the addition of the Weights to Govern and Grades to Govern ID values.

  1. Open Load Order Inquiry Zoom

(Inquiry>Cinch Grain>Sales/Outbound>Load Order Inquiry: Load Number Expansion)

  1. The Weights to Govern and Grades to Govern ID values have been added to the window.


Changes to Load Shipment Invoicing Inquiry
Load Shipment Invoicing Inquiry has been modified with the addition of the Weights to Govern and Grades to Govern ID values.

  1. Open Load Shipment Invoicing Inquiry

(Inquiry>Cinch Grain>Sales/Outbound>Load Order Inquiry: Invoice Qty Expansion)

  1. The Weights to Govern and Grades to Govern ID values have been added to the window.


Changes to Grain Shipment Invoicing
Grain Shipment Invoicing has been modified with the addition of the Weights to Govern and Grades to Govern ID values.

  1. Open Grain Shipment Invoicing

(Transactions>Cinch Grain>Sales/Outbound>Grain Shipment Invoicing)

  1. Wt To Govern:

    1. The Quantities label has been changed to Wt to Govern.

    2. The dropdown list will display the Weights to Govern ID's defined in the Weights to Govern Maintenance – Sales window.

      1. If no Weights to Govern ID's have been setup Origination and Destination are the default values in the drop down list.

      2. Origination is the default value selected but can be changed.

    3. If a Weights to Govern ID defined as Origination is selected, the system will use the Origination Weights and Quantity as the Gross Quantity.

    4. If a Weights to Govern ID defined as Destination is selected, the system will use the Destination Weights and Quantity as the Gross Quantity.

    5. Shrink is based on Grades to Govern as calculated from the Discount Schedule and will be deducted from that Weights to Govern quantity to arrive at the Invoice Qty.

  2. The Grades to Govern:

  3. The dropdown list will display the Grades to Govern ID's defined in the Grades to Govern Maintenance – Sales window.

    1.  

      1. If no Grades to Govern ID's have been setup Origination and Destination are the default values in the drop down list.

      2. Origination is the default value selected but can be changed.

  4. If a Grades to Govern ID defined as Origination is selected, the system will use the origination grade values when the Discount Schedule is applied. The dollar dockages will be calculated and the shrink will be calculated based on the origination grade values.

  5. If a Grades to Govern ID defined as Destination is selected, then the system will use the destination grade values when the Discount Schedule is applied. The dollar dockages will be calculated and the shrink will be calculated based on the destination Grade values.

  6. The Wt to Govern and Grades to Govern can be specified per shipment line.

  7. The Weights to Govern and Grades to Govern will default when the Sales Contract is applied.

  8. The Weights to Govern and Grades to Govern will default when the Load Order is applied. If the values are different than the Sales Contract they will be used from the load order.


Changes to Outbound Shipment Destination Entry
Outbound Shipment Destination Entry has been modified with the addition of the Weights to Govern and Grades to Govern ID values.

  1. Open Outbound Shipment Destination Entry

(Transactions>Cinch Grain>Sales/Outbound>Grain Shipment Invoicing: Destination Qty button)

  1. The Weights to Govern and Grades to Govern will default from the selected Sales Contract but can be changed and will roll down to each shipment when applied.


Changes to Bulk Shipment Invoicing
Bulk Shipment Invoicing has been modified with the addition of the Weights to Govern and Grades to Govern ID values.

  1. Open Bulk Shipment Invoicing

(Transactions>Cinch Grain>Sales/Outbound>Bulk Shipment Invoicing)

  1. Wt To Govern:

    1. The Quantities label has been changed to Wt to Govern.

    2. The dropdown list will display the Weights to Govern ID's defined in the Weights to Govern Maintenance – Sales window.

      1. If no Weights to Govern ID's have been setup Origination and Destination are the default values in the drop down list.

      2. Origination is the default value selected but can be changed.

  2. The Grades to Govern:

    1. The dropdown list will display the Grades to Govern ID's defined in the Grades to Govern Maintenance – Sales window.

      1. If no Grades to Govern ID's have been setup Origination and Destination are the default values in the drop down list.

      2. Origination is the default value selected but can be changed.

  3. The Wt to Govern and Grades to Govern can be specified per shipment line.

    1. The Weights to Govern and Grades to Govern will default when the Sales Contract is applied.

    2. The Weights to Govern and Grades to Govern will default when the Load Order is applied. If the values are different than the Sales Contract they will be used from the load order.





✦✦✦

3820 Mansell Road, Suite 350 ✦ Alpharetta, GA 30022 ✦ www.GreenstoneSystems.com
© 2013 - 2024 Cultura Technologies, LLC. All Rights Reserved Worldwide.  Products and company names mentioned herein may be trademarks or registered trademarks of their respective owners.