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Overview

Use this job aid to create the A/P Disbursement Export File (AGEXPIMP). The file is sorted by name id, payment date, and check number. The disbursement detail is included. The report generates a text file output to the current dataset directory and is limited to disbursements with a payment date equal to the processing date. A report is not printed.

To create the A/P disbursement export file:

1. From the Toolbar, click Accounts Payable.
2. From the Accounts Payable menu, select Report Manager, and then select A/P Disbursement Reports.
3. Select Print A/P Disbursement Report.
4. Select A/P Disbursement Export File (AGEXPIMP).
5. At the Adjust Parameters? prompt, click Yes.
6. In any of the Beginning and Ending boxes, click Lookup or type * and press Enter, and then select the range, or type the range you want to print the accounts payable report for. Or click the calendar icon and select a date range.
7. Click OK.
8. Click OK.
9. In any of the Opt boxes, type an Option Code (0 = all values; 1 = equal to; 2 = not equal to; 3 = greater than; 4 = greater than or equal to; 5 = less than; 6 = less than or equal to) and then type an amount that the Option Code will qualify with.
10. Click OK.
11. In the Option Box, type a subtotal option .
12. In the Print A/P Disbursement Detail? box, type Y to include disbursement detail lines, or type N to summarize numeric values at the subtotal level only.
13. In the Print Grand Total Information? box, type Y to accumulate numeric values for grand totals and indicate the total number of records included in the report, or type N to print without accumulating grand total information.
14. In the Replace Name Id Number with Alternate Name Id#? box, type Y to print the report with Alternate Name Ids instead of the Actual Name Id, or type N to print the report with the actual name id.
15. At the Creating New File prompt, click OK.
16. Click OK.
17. Press Esc until the Toolbar becomes active.

Learn more about the Disbursement Reports feature: