A/P Disbursement Export File (AGEXPIMP)

Overview

Use this job aid to create the A/P Disbursement Export File (AGEXPIMP). The file is sorted by name id, payment date, and check number. The disbursement detail is included. The report generates a text file output to the current dataset directory and is limited to disbursements with a payment date equal to the processing date. A report is not printed.

To create the A/P disbursement export file:

1. From the Toolbar, click ACP for Accounts Payable.

2. From the Accounts Payable menu, select Report Manager, and then select A/P Disbursement Reports.

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3. Select Print A/P Disbursement Reports.

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4. Select A/P Disbursement Export File (AGEXPIMP).

5. In any of the Beginning and Ending boxes, click Lookup or type * and press Enter, and then select the range, or type the range you want to print the accounts payable report for. Or click the calendar icon and select a date range.

6. Click OK.

7. In any of the Opt boxes, type an Option Code (0 = all values; 1 = equal to; 2 = not equal to; 3 = greater than; 4 = greater than or equal to; 5 = less than; 6 = less than or equal to) and then type an amount that the Option Code will qualify with.

8. Click OK.

9. In the Subtotal Option Box, type a subtotal option.

10. In the Print A/P Disbursement Detail? box, type Y to include disbursement detail lines, or type N to summarize numeric values at the subtotal level only.

11. In the Print Grand Total Information? box, type Y to accumulate numeric values for grand totals and indicate the total number of records included in the report, or type N to print without accumulating grand total information.

12. In the Replace Name Id Number with Alternate Name Id#? box, type Y to print the report with Alternate Name Ids instead of the Actual Name Id, or type N to print the report with the actual name id.

13. Click OK.

14. At the Creating New File prompt, click OK.

Learn more about the Disbursement Reports feature: