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AGRIS provides a standard Positive Pay Advanced Graphic report that creates a CSV file to upload to CoBank.
This report contains all the info CoBank requires for Standard Positive Pay but AGRIS must have the formatting of the name/address, lienholders, and check forms so that what is saved to the bank description will match EXACTLY what is printed on the check.
If you are using Payee Line Positive pay, then your setup &/or operating process needs to change in AGRIS in order to provide all the info CoBank requires.

What needs to Change?

This is all about normalizing the data to place it into the standard CoBank Requires.
You will adjusting names and address.
You will be adjustment check forms.
No changes to the bank ACH report required.

Name/Address Package:

Field Decision Point Fields

What to change

Address Line 1

Replace % with C/O
C/O will cause this to be excluded from the payee name.

Address line 1

should be blank unless an a C/O name
Another option is to not print on check form. If you need to mail, use a remittance slip.
Another option is to create an advanced graphic check form that only prints address line 1 if it starts with “C/O”

Address Line 2

PO Box should be here - Key as “PO BOX” or “P0 BOX”

Format

All name and address information must be in upper-case letters

Lienholders

All lienholders must have commodity code defined.
If Commodity code is left Blank, then lienholder is offered as a printable field each time a disbursement is issued and it is saved to the bank account file. Even if your form is not defined to print NAME AND LIENHOLDER it still saves to bank.

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  • No more than 4 total lines should be printed in the payee/ address field of the check, including:
    • No more than 2 lines of payee information
    • No more than 2 lines of address information
    So this means we may want to NOT print Address Line 1 at all and just let the first two lines be the remit to

  • The payee name must be positioned below the horizontal midpoint of the check, and in close proximity (to the right of or just below) the “Pay To the Order Of” verbiage. The payee name should be printed in all UPPER CASE letters and should not extend past the mid-point of the check

  • May want to print a remittance slip to use for mailing instead of the check printing.

    image-20250311-221606.png

    Please Reach out to CoBank for their latest Positive Pay Guide.