Bank Management (BNK)

What is BNK?

The Agris Bank Management System (BNK) is a modular package which may be integrated with other Agris System Software™ packages to maintain a centralized database of bank related transactions. Commonly referred to as "Bank" or "Bank Account." The centralized database includes options for simplified reconciliation and reporting purposes. The concept of a "bank" or "bank account" in the Agris System Software™ is best described as a software storage facility (database), where deposit and withdrawal transactions are maintained on a real-time basis. The bank balance is not a true representation of the amount of money "in the bank" since the balance in an account rises and falls as cash is received and as checks are cleared. The balance in an Agris bank account represents the amount in the real bank if all transactions were instantly debited or credited. As a centralized database of bank related transactions, the Agris Bank Management System provides an approximation of the running balance in various bank accounts on a real-time basis.

What is Bank Management used for?

If integrated with other Agris System Software™ packages, bank related transactions are recorded as transactions are input in their source package. Manual deposit and withdrawal transactions may be recorded directly in the individual bank accounts including the appropriate general ledger distribution. Based on settings in System Integrations in the source package, deposit and withdrawal transactions may originate through transactions generated in the Accounts Receivable System (ACR), the Accounts Payable System (ACP), the Payroll Accounting System (PAY), Inventory System (INV), and the Commodity Management System (GRN). The bank files may also be updated with records from other sources through a separate import process located in System Support. Since the balance in the general ledger is typically updated on a monthly cycle, the Agris Bank Management System may provide a more immediate view of the balance in each bank account than the general ledger.

Another common use for the Agris Bank Management System is a storage facility (database) for tracking cash transactions for cashiers and/or cash drawers. By assigning a bank account code to each cashier, transactions are recorded in the bank file by cashier. Reconciliation of the cash drawers is therefore simplified. Unless otherwise noted in this training system, the terms "bank" and "bank account" refer to an Agris bank account, not to an actual bank account.

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