Patronage Refund Summary - Checklist with Training Video

1.Accumulate Patronage Activity & Balance

☐	Verify that all names in name/address are flagged for "Accumulate Patronage" All names will accumulate patronage. This makes it easier to balance the activity. NAM > Name/Address > Name/Address Maintenance > Select Name > General

InformationNote

Information Note: These can be mass updated using Name/address export spreadsheets.
☐	Verify that all commodity codes and product codes have been defined as patronage codes in PAT > Patronage Codes.
☐	Accumulate your activity by month. You can balance for the year but if there is a problem, it's easier to find month by month. PAT > Process Activity > Accumulate
☐	Import any activity from third party systems. Note that you may want to keep this with a unique ending date to help find it compared to other activity in agris.
☐	Balance Activity to Ledger. Patron Activity Report – Pat > Report Manager > Activity Report > Standard > Product Activity Report (detail or summary)INV Activity = Compare the Patron Activity to the Sales in

ledgerGRN

ledger GRN received activity = Compare patron activity to delivery sheet reports. Grain Sold activity = Compare patron activity to settlement report.
☐	Balance all activity so that you are paying out on the right amounts.

2.Compress Patronage Activity

☐	Verify that all your name/address misc. fields are updated for patronage payment. Beginning/Ending NAM Misc. Fields 1 through 6 are to be used to select the patrons for the payback. An example would be Member flag versus Patron flag or "pay patronage" flag. NAM > Name/Address > Name/Address Maintenance > Select Name > Reporting Codes. Note: These can be mass updated using Name/address export spreadsheets.
☐	Compress the activity to combine the monthly accumulations into a single record for the year AND to update the activity with the Name Misc. fields. AGRIS will payout patronage using these fields so you have to compress to get the right fields on the activity. Pat > Process Activity > Compress Activity. Note that you might want to exclude imported records from this compression for audit purposes.
☐	Transfer activity for patronage transfers to move activity between names, such as partnerships where each partner collects the patronage. Pat > Process Activity > Transfer Activity
☐	Compress activity again, if you need to update the NAM Misc. fields. This function can be done repeatedly until you get the activity correct.

☐	Setup your Patronage

RefundPat

Refund Pat > Setup > Patronage Refund
☐	Verify your integration to AP.PAT > Setup > System Integration
☐	Verify that your patronage codes have the correct rates for payback. PAT > Patronage Codes or Update Patronage Codes.
☐	Run the Projected Refund Summary Report to Verify

DollarsPAT

Dollars PAT > Report Manager > Patron Activity > Projected Refund Summary report
☐	If everything is balanced and verified, then issue the dividends/equity for the accumulated patronage. This creates Vouchers in A/P to be paid. Pat > Patronage Refunds.

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