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Location Code – the location code of the document. Inventory items will default this code but that can be changed. Any invoices that invoice inventory for another location will drive the sales and cost to the inventory location. The invoice location will only receive the debit for the invoice.
Ship to Name ID – should represent the name the product was shipped to; for example, a joint account. Each joint account can be set up with pre-defined splits to pull automatically only this invoice. This name ID will also control the default loading of the other fields on this screen.
Pickup/Delivery – this option is to control where the invoice pulls the default state/county code form. The state/county code comes into play for calculating sales tax.
Pickup – pull from name address record of ship to name.the state/county defined in location maintenance on the location code
Delivered – pull from Location Maintenancepulls the state/county from name/address
Price Level/Schedule – defaults from the ship to name ID record. If blank there, it defaults from the INV – Invoicing Setup. This option helps control the prices that pop in on each inventory item.
Invoice Terms – controls the due dates, discount dates, and discount rates on the invoice. It pulls from the ship to name ID record. If blank there, it defaults from ACR – General information setup.
Invoice Date – the date the invoice will hit your accounting system. It defaults from the date control. If you change this date, it will keep your change until you exit invoicing.
Ship Date – allows you to key the actual delivery date of the product. It allows you to have the ship date differ from the invoice date so you can control when it affects your accounting system, regardless of when it was shipped.
Ledger Date – controls when the invoice affects the ledger. This is different from the invoice date. It can cause balancing issues if you use an invoice date that is different from the ledger date.
Invoice Type – gives you a reporting field for running sorts, can control what ledger accounts an invoice affects, and allows you to use invoice type prepay types.
State/County – represents a taxing district that will allow you to run reports by taxing district and pull in the default sales tax based on where it was picked up or delivered to.
Sales Order – pull a sales order into the invoice at the front of an invoice.
Blend Number – pull in an AGY blend number directly to the invoice without needing to create a sales order first for the blend.
OK Button – will take you to the line item entry.
Returns – allows you to return items from a previous invoice.
Payments Button – will take you directly to enter a payment on account. After completing the payment on account, you will be returned to the invoice menu.
Formulation Button – will take you directly to the AGY formulation screen to begin a new formulation and return you to invoicing when you are done.
Cancel Button – will exit you from the invoicing menu and take you back to the Inventory menu.
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The top of the screen displays an overview of the invoice default information. These fields may be edited by selecting the Details button.
The middle part of the screen displays any splits that would have defaulted from the Ship To name ID. You can also edit these splits for the invoice by selecting the Splits button.
These splits pull from the Name/Address package.
NOTE: The name/address splits will override any Splits from the AgroGuide Farm/Field setup.
If you select this button after adding line items from AgroGuide Farm/field, the farm/field splits are lost.
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