Transferring Unapplied Payments to Accounts Payable

Overview

Use this job aid to transfer unapplied payments to Accounts Payable. This transfer type displays a list of unapplied payments and prepayments for the selected name id. This option is often used to refund an unapplied payment.

To transfer unapplied payments to accounts payable:

1. From the Toolbar, click Accounts Receivable.
2. From the Accounts Receivable menu, select Account Processing, and then select Transfer Balances.
3. In the Name Id box, click Lookup or type * and press Enter, and then select the name id, or type the name id you want to transfer unapplied payments for.
4. In the Transfer Date box, the current processing date defaults in. To change this date, type in the new date.
5. Click OK.
6. Select Transfer Unapplied Payment from A/R to A/P.
7. Select the receipt number you want to transfer.
8. Click OK.
9. In the Voucher Number box, accept the control number by clicking OK.
10. Click OK.
11. The Name Id Type can be specified as a sort level and/or used in range selection entry fields for A/P Voucher Reports. The name id type is used by SJI to direct certain transactions to specific ledger accounts. box defaults the name id type from the selected name id from Name and Address, type over the name id type if it is not correct or click Lookup to search for the name id.
12. The Voucher Type can be specified as a sort level and/or used in range selection entry boxes for A/P Voucher Reports. The voucher type is used by SJI to direct certain transactions to specific ledger accounts. box defaults the manual voucher type and can by changed by typing over the current type or clicking Lookup to search for a voucher type.
13. Click OK.
14. Press Esc until the toolbar becomes active.

Le

• Transferring Unpaid Invoices to Accounts Payable
• Transferring Unapplied Payments to Accounts Payable
• Transferring an Unpaid Invoice to a Different Name Id
• Transferring Unapplied Payment to a Different Name Id

arn more about Transferring Balances feature: