Transferring an Unpaid Invoice to a Different Name Id

Overview

Use this job aid to transfer an unpaid invoice to a different name id. This transfer type displays a list of unpaid invoice transactions for the selected name id. This option may be used to move all or part of an invoice transaction to another name id, (for example, to split an invoice).

To transfer an unpaid invoice to a different name id:

1. From the Toolbar, click ACR for Accounts Receivable.

2. From the Accounts Receivable menu, select Account Processing, and then select Transfer Balances.

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3. In the Name Id box, click Lookup or type * and press Enter, and then select the name id, or type the name id you want to transfer unapplied payments for.

4. In the Transfer Date box, the current processing date defaults in. To change this date, type in the new date.

5. Click OK.

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6. Select Transfer Unpaid Invoice To Another Name Id.

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7. Select the invoice number you want to transfer.

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8. In the Destination Name Id box, click Lookup or type * and press Enter, and then select the bill-to name id, or type the bill-to name id you want to transfer unpaid invoices to.

9. Click OK.

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10. In the Transfer Amount box, the gross unpaid amount of the selected invoice transaction displays and can be overridden to split the amount with the destination name id.

11. Click OK.

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12. The Generating Invoice Number box use the number generated or leave blank.

13. Click OK.

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14. The Name Id Type can be specified as a sort level and/or used in range selection entry fields for A/P Voucher Reports. The name id type is used by SJI to direct certain transactions to specific ledger accounts. box defaults the name id type from the selected name id from Name and Address, type over the name id type if it is not correct or click Lookup to search for the name id type.

15. The Invoice Type defaults the manual invoice type. The invoice type can be specified as a sort level and/or used in range selection entry fields for A/R Invoice Reports. The invoice type is also used by SJI to direct certain transactions to specific ledger accounts. box defaults the manual voucher type as defined in Setup Information in Accounts Payable and can be overridden by typing over the invoice type by clicking Lookup and searching for the invoice type.

16. Click OK.

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Learn more about Transferring Balances feature: