Overview
Use this job aid to apply credit memos (negative amount vouchers) to unpaid vouchers. Credit memos can also be applied through Disbursements.
To apply credit memos:
- From the Toolbar, click Accounts Payable.
- From the Accounts Payable menu, select Vouchers/Credit Memos, and then select Apply Credit Memos.
- In the Remit To Name Id box, type in the name id, click Lookup or press Enter to search for a name id.
- In the Date Applied box, the processing date defaults.
- Click OK.
- In the Location Code box, type in the location code or click Lookup or type * and press Enter to search for a location code the credit memo is in. Leave blank for all locations.
- In the Document Type box, type 1 for item voucher or type 2 for manual voucher, or leave blank to select all document types.
- In the Voucher Type box, type in the voucher type or click Lookup or type * and press Enter to search for a voucher type, or leave blank to include all voucher types.
- In the Voucher Number box, type in the voucher number or click Lookup or type * and press Enter to search for a voucher number. Leave blank for all voucher numbers.
- In the 1st Grn Ticket# and Grn Contract# boxes, these are user defined fields and may be called something different on your system. Type user-defined criteria that will limit the display of credit memos - leave blank for all.
- In the Their Order Number box, type the vendor's order number you want to qualify for applying credit memos - leave blank for all.
- In the Their Invoice Number box, type the vendor's invoice number you want to qualify for applying credit memos - leave blank for all.
- Click OK.
- Select the credit memo you want to apply
- ADDITIONAL SCREEN SHOT - need an example from the data set to pull this to show. Penny
- Select Apply Amount to Selected Vouchers
- Click Select
- Filter screen appears set your filters to search for the voucher you want to apply the credit to.
- Select the voucher
- Change the amount to apply or click OK
- At the Is This Correct? Ciick Yes or No
Learn more about Vouchers and Credit Memos feature:
Unable to render {children}. Page not found: Vouchers and Credit Memos.
