How To Print 1099 Misc

1. 1099-Misc is two forms to a page

2. 1099-Int (patronage) is 3-forms to a page (page size 22 rows)

3. Use standard text-based forms (stay away from the advanced graphic form)

4. set font size to 10-CPI via AGRIS > Customize > report Output defaults > ACP > A/P 1099 Form > Use Print type 2)Regular 10 CPI

5. Use the text driver for the forms printers. AGRIS > Customize > Workstation defaults > select workstation while at that workstation > edit print driver to use ASHPFORM

ACP > Account Processing > Print 1099 Forms Enter Year All vouchers that were paid during this year will be included in the 1099 totals.You are reporting based on the payment date of the vouchers.

Check Location Allows user to print 1099 forms by location.Enter location range, and then print form.Only vouchers paid from that location will be included in the 1099 totals.

Voucher Type Allows user to print 1099 forms by voucher type.You may have setup your voucher types so that each voucher is considered a 1099 voucher or a non-1099 voucher or your business may only print 1099 forms for Freight vouchers, where a Trucking vendor is being paid. Limiting the voucher type ranges will only the 1099 totals to only include those types of vouchers that were paid during the selected year.

Suggested voucher types :

1. Item Voucher (for stock additions)

2. Interest Voucher (for interest paid through patronage but can be use for any interest that they pay for which they will need to issue a 1099-INT

3. Freight Voucher – It is imperative that this voucher type and the voucher type for the 1099 Voucher are consecutive because the information for these two voucher types prints in the same box.

4. 1099 Voucher

5. Non 1099 Voucher

6. Payroll Voucher

7. Patronage Voucher (for patronage refunds)

8. Grain Voucher (for grain settlements)

Name ID Allows user to print 1099 forms for a single name id or a range of name id's. Leave blank to pull all name id's that had vouchers paid in this 1099 year. Enter just one name id to print one 1099 form. This allows you to re-print forms if lost or destroyed.

OK/Back OK will move you to the next selection criteria screen. BACK will exit the "Print 1099 Forms" option & return user to the Account Processing menu.

Miscellaneous Name ID Code Range Selection Criteria Allows user to use the Name ID Type & the 6-Miscellaneous Name ID codes to limit what 1099's print. Some business will use these fields, such as the Name ID type, to identify 1099-vendor types.For Example, the electric company will be name id type V  for non-1099-vendor while a Trucking Company would be name id type U for 1099-Vendor. This would let you only run 1099's for the vendors that require them.

Minimum Amount Allows user to set a minimum amount that must have been paid before a 1099-misc form must be sent out.For example, for the year 2007 the 1099-misc forms are only required to be sent out if $600 or more was disbursed.

OK/Cancel OK will move you to selecting a form to print.Cancel will move you back to the previous screen.

Select Form The forms will display per your "Choose Default Forms" Select the 1099-misc form or hit BACK to go to the Standard/User-defined form selection option.

Select Printer Select the printer to print the 1099 forms to.

~ Document Written By Alisa Mueller 01/14