WHAT TO DO WHEN A GRAIN CHECK IS LOST [Quick Tip]

WHAT TO DO WHEN 1 GRAIN CHECK IS LOST & 1 IS RECONCILED FROM A SPLIT SETTLEMENT

This is a reminder on the Reclassification feature needed to reissue only 1 check, when 2 or more checks were issued at settlement time, from the Grain Package.

How to Reclassify a Check

In this example, Farmer Joe split his settlement with FarmBob, but FarmBob lost his check & it needs to be reissued. Farmer Joe cashed his check, so we can’t void the settlement and start over. We need to use Reclassify.

Navigate to GRN > Settlements > Settlement Maintenance > Enter the Settlement Number > Click on the Reclassify button at the bottom of the screen.

You will be prompted with “Do you Wish To Void And Reclassify This Settlement As An Advance?” > Answer Yes

Void/Reclassify Date For This Settlement defaults to the Current Position Date, always use that Date. Do NOT backdate.

Select the Check to Reclassify.
- Ensure a N is entered into the box next to the Check you need to Reissue.
- It’s important that a Y is entered in the box next to the check that is a good Check.

The good Check could already be Reconciled, if so the system will put the Y in & make the box grey, to not allow changing. The Y ensures that only the bad Check will come up to be Resettled.

You will be prompted with “Do You Want To Final Settle This New Delivery Sheet?” You must answer No. You will come back in & settle after getting out of the Reclassify process.

Settlement Maintenance screen will reappear and display in the bottom right hand corner: Voided: With Current Date. Back out of Settlement Maintenance to the main Agris menu.

How to Reissue a Check

Navigate to GRN > Settlements > Produce a Settlement > enter the Name Id of the Original Settlement > Select Final Settlement > 2 unpaid Delivery Sheets should appear.
- The Original Delivery Sheet for the full Bushels & Dollars
- The Delivery Sheet called a Client Loadout for Zero Bushels and a Dollar Amount that is the Amount of the good Check. This Amount will be a Negative Amount, which is like an Advance, so the Remaining Payable is the amount due that the new Check will be issued for (plus or minus Discounts on the next page).

Select both Delivery Sheets with the Select All button.
Continue to the next page of the settlement to see Discounts/Premiums > enter with 1 in the box for Default Discounts.

Amount in the upper right hand corner & in the left side of the screen should both be for the Amount needed to be Reissued.

Select #1 Update/Print Settlement.
Next screen will display 100% going to the Original Name ID, if they are not the 1 needing the new Check. Select Option #1 A/R Payments/Adjust Splits > Enter the Name Id of who is to get the Check. In this example it is FarmBob.

Continue on with the Settlement process as usual: select Option #2 Check > select Bank Code (if needed) > verify next Check # > finish the Settlement process to Print the Check.
The process is now complete.

Created 9/27/23 Arlena Bannon