Adjusting a Stock Addition

Overview

Use this job aid to adjust a stock addition. You can adjust almost any value on a stock addition, the quantity received on one or more of the line items, the unit cost of one or more line items, change a value in various boxes on one or more line items, change a value in one or more boxes on the Name/Address Information or the Additional Voucher Information windows, update the status of the voucher to active, and can change the value in certain boxes, such as the Ship From or Remit To Name ID. If the wrong vendor was selected, you must reverse and reenter the stock addition. You cannot add more non-service line items if the stock addition already has service line items attached.

To adjust a stock addition:

1. From the Toolbar, click INV for Inventory.

2. From the Inventory menu, select Stock Additions.

3. From the Stock Additions menu, select Adjust Stock Additions.

   Open

   

4. In the Location Code box, click Lookup or type * and press Enter, and then select the location code you want to create a stock addition in, or type the location code that you want to create a stock addition in.

5. Voucher number box, click Lookup or type * and press enter to search for the voucher number.

6. Click OK.

   Open

   

7. The Stock Addition limiting criteria window displays allowing you to type in criteria that will limit the stock additions selected for display.

8. Click OK.

9. Click Next until you find the stock addition you want to adjust.

10. Click Select when the correct stock addition displays.

11. Click Yes at the prompt, Select this voucher?

12. In the Voucher Status defaults the status code specified in Setup Information. An Actual status indicates that the vendor's invoice is available and therefore the voucher is ready for disbursement application. An estimated voucher can not be paid through Automatic Disbursement Processing. An estimated voucher may be paid through individual selection of vouchers to be paid; a confirmation message is displayed when paying an estimated voucher. box, type A for Actual, or E for Estimate.

13. In the Ledger Date box, use the Calendar look up button to change or leave the default date.

14. Click OK.

15. Highlight the line you want to adjust and click select. To add a new line item to the voucher, see the job aid for Creating a Stock Addition.

16. Click Select.

17. Make necessary adjustments to the quantity, unit cost or direct cost and Click OK.

18. In the Other Reference box, type reference information about this stock addition.

19. Click OK.

20. In the Execution Id box use the lookup button to enter the correct code Id.

21. Click OK.

22. At the Select This Execution Id? select Yes.

23. Click Continue.

24. Click OK.

25. Click OK.

26. Click OK.

27. Click OK at the prompt, Inventory and Accounts Payable will now be updated. 

28. If you want to immediately Disburse the Voucher and write a Check, click the Disbursement button and it will immediately take you to the Disbursement screen to process a Check.

Learn more about Stock Additions feature: