Transferring Unapplied Payment to a Different Name Id

Overview

Use this job aid to transfer unapplied invoices to a different name id. This transfer type displays a list of unapplied invoices for the selected name id.

To transfer unapplied payments to a different name id:

1. From the Toolbar, click Accounts Receivable.
2. From the Accounts Receivable menu, select Account Processing, and then select Transfer Balances.
3. In the Name Id box, click Lookup or type * and press Enter, and then select the name id, or type the name id you want to transfer unapplied payments for.
4. In the Transfer Date box, the current processing date defaults in. To change this date, type in the new date you want to transfer the unapplied payments on.
5. Click OK.
6. Select Transfer Unapplied Payment To Another Name Id.
7. Select the receipt number you want to transfer.
8. In the Destination Name Id box, click Lookup or type * and press Enter, and then select the bill-to name id, or type the bill-to name id you want to transfer unpaid invoices to.
9. Click OK.
10. In the Transfer Amount box, the gross unpaid amount of the selected invoice transaction displays and can be overridden to split the amount with the destination name id.
11. In the Control Number box, accept the current control by clicking OK.
12. The Name Id Type can be specified as a sort level and/or used in range selection entry fields for A/P Voucher Reports. The name id type is used by SJI to direct certain transactions to specific ledger accounts. box defaults the name id type from the selected name id from Name and Address, type over the name id type if it is not correct or click Lookup and search for the name id type.
13. The Invoice Type defaults the manual invoice type as defined in Setup Information. The invoice type can be specified as a sort level and/or used in range selection entry fields for A/R Invoice Reports. The invoice type is also used by SJI to direct certain transactions to specific ledger accounts. box defaults the manual voucher type as defined in Setup Information in Accounts Payable and type over the invoice type if it is not correct or click Lookup and search for the correct invoice type.
14. Click OK.
15. In the Receipt Number box, press Del to use the next control number.
16. Click OK.
17. Click OK.
18. In the Remark box, type a description about why you transferred the unapplied payment.
19. Click OK.

Learn more about Transferring Balances feature:

• Transferring Unpaid Invoices to Accounts Payable
• Transferring Unapplied Payments to Accounts Payable
• Transferring an Unpaid Invoice to a Different Name Id
• Transferring Unapplied Payment to a Different Name Id