Transferring Unpaid Invoices to Accounts Payable

Overview

Use this job aid to transfer unpaid invoices to Accounts Payable. This transfer type displays a list of unpaid invoices, finance charges, and interest credits for the selected name id. This list may also include unpaid A/R transactions created as a Settlement in the Agris Commodity Accounting System. You may find many different uses for this option. For example: refunding credit memos for returned goods, updating the A/P balance prior to disbursing checks, or transferring interest credits so that they may appear on 1099 forms.

To transfer unpaid invoices to accounts payable:

1. From the Toolbar, click Accounts Receivable.
2. From the Accounts Receivable menu, select Account Processing, and then select Transfer Balances.
3. In the Name Id box, click Lookup or type * and press Enter, and then select the name id, or type the name id you want to transfer unpaid invoices for.
4. In the Transfer Date box, the current processing date defaults in. To change this date, type in the new date.
5. Click OK.
6. Select Transfer Unpaid Invoice from A/R to A/P.
7. Select the invoice you want to transfer.
8. In the Voucher Number box, accept the default control number by clicking OK.
9. The Name Id Type can be specified as a sort level and/or used in range selection entry fields for A/P Voucher Reports. The name id type is used by SJI to direct certain transactions to specific ledger accounts. box defaults the name id type from the selected name id from Name and Address, type over the name id type if it is not correct, or click Lookup to search for the name id type. .
10. The Voucher Type can be specified as a sort level and/or used in range selection entry boxes for A/P Voucher Reports. The voucher type is used by SJI to direct certain transactions to specific ledger accounts. box defaults the manual voucher type and can by changed by typing over the current type or clicking on Lookup to search for the voucher type.
11. Click OK.

Learn more about Transferring Balances feature:

• Transferring Unpaid Invoices to Accounts Payable
• Transferring Unapplied Payments to Accounts Payable
• Transferring an Unpaid Invoice to a Different Name Id
• Transferring Unapplied Payment to a Different Name Id