During this Webinar, We Cover:

2023 Items to Note:

General Information

• 10 Limit - if filing more than 10 returns, then the information must be filed electronically, along with printing out forms for vendors. This 10-threshold requirement applies separately to each form.

• 1099’s forms are filed with the IRS through the FIRE System at //fire.irs.gov/.
  This site is currently down for updates Nov 27th thru Jan 7th for annual updates.

• If filing 1099’s electronically, you must have a Transmitter Control Code & FIRE system login.

Correct Forms for Your Printer

The number of returns per 8.5-inch x 11-inch page is as follows:

Deadlines for 1099 forms for 2023

There are three types of 1099 forms that can be printed from AGRIS and each type of form may have a different deadline.

What Version must you be on in AGRIS

AGRIS V21.3 Created December 2021
If you are on at least 21.3, then you do not need to upgrade to the latest AGRIS version just to report 1099-NEC, 1099-INV, or 1099-MISC. With a slight adjustment of adding a year to print, the forms are the same.
There are improvements made to the electronic file reporting in V23.0.0.7, (release date mid-January 2023) but there is no file layout change. You can update for ease of use but it is not required.

If you are in Pennsylvania and DC (District of Columbia), you must upgrade to 23.0.0.3 (release date mid-January 2023) in order to report combined state/tax reporting. These two states joined the combined state/tax reporting for 2023 reporting.

Minimum Report Amounts and What Prints

Recording of the Webinar can be Found Here.

Open

Printing 1099-Forms from ACP
click on the expand button in lower-right-hand-corner to increase window size

Open

Creating 1099 Electronic File
click on the Expand button in lower-right-hand-corner to increase window size

Basic Written Instructions on Printing 1099 and Creating the Electronic File

How to Print the 1099-NEC and 1099-MISC and 1099-INT Forms

To print the paper NEC/MISC/INT 1099s:

• Start by verifying your 1099-distribution type setup.

• To view this: Navigate to ACP > Setup > Voucher types. Each voucher type needs to be assigned to one of the 1099-distribution types.

• 1099 forms gather the voucher type from the disbursement record, not from the voucher. Every disbursement issued will save the voucher type to the disbursement record. And this is what gets printed on the 1099-form.

• Run the standard ACP > Disbursement report #4. VENDOR DISBURSEMENT REPORT - BY VOUCHER TYPE.
  
  

• If the disbursement voucher type is wrong, correct it under ACP > Voucher/Credit Memos > Voucher Maintenance.

• To do this: Select the voucher > Click on <Edit Voucher type> > correct the voucher type > OK through to save.
  
  

   

• To print 1099 forms: Navigate to ACP > Account Processing > Print 1099 forms. 
  
  

• Enter in the 2-digit year to pickup the correct tax year.

• Check Location - if you need to limit by location code you can or leave blank to pickup all paid vouchers for the year.

• Voucher type. Remember that the Voucher type controls what prints.

  • For 1099-NEC, key in the voucher type range associated to the 1099-NEC

  • For the 1099-misc, key in the voucher type range associated to the 1099-MISC

  • For the 1099-INT, key in the voucher type range that represents your 1099-INT.

• Key in a name id range if you are reprinting a 1099 for a single patron.

• Answer the question “Mask Federal ID?”

• Click Ok.

• In the next screen, enter any filters you may use to limit what prints.

• Enter the minimum dollar amount. 

  • $600 for 1099-NEC

  • $10 for 1099-NEC & 1099-INT

• Click OK. 

CAUTION Message - Name IDs without Tax Payer Identification Numbers

1099-NEC/1099-MISC/1099-INT Electronic File

To produce the electronic file for the IRS:

• In ACP go to Account Processing > 1099 Electronic Reporting. 

• Fill in the information accordingly

• Key in parameters for the type of forms you are Reporting.  You will be able to limit the form type on the next screen.

• Click Next, the screen on the next page will appear:

• 1099 type - Select the type of form. If you choose option 4) it places all the electronic information on the same file for a single filing.

• File Location - select where to save the file to.
  verify the path exists and that there are no old files in this folder that will be overwritten.
  if there is a 1099report file in this path location, be sure you copied and saved this to a unique file name.

• Filing Year – Type the tax year for which you are filing the 1099 information.

• Transmitter Control Code - Key in the number obtained from the IRS.

• Federal Tax ID - Key in the Federal Tax ID.

•  Type of File Indicator – Type in the appropriate value as displayed to the right of the field.

• Combine Federal/State? – If answered with a “Y” then the IRS will share the information with the states participating in the program.

• Address Line to Print give the option to select which name/address line to send to IRS.

• Check Foreign Address? - If you have patrons that have mailing address outside of the USA, answer YES to this question.

• Contact Name - key in the person the IRS would reach out to for questions.

• Click Next > select OK > then select a printer for the paper report of what is placed in this file.

CAUTION Message - 1099 Names Do Not have TIN Number

• The system then creates the file IRSTAX and it is ready to be uploaded to the IRS.
  It is saved in your tax file location.