Table of Contents 

1.1 Requirement Description

Background:

With release of the ability to print related settlement forms / and default bank code per customer, there is the ability to do some automated tasks related to AP disbursements.
However the enhancements do not save enough time. Checks must be processed still with separate disbursement runs to get separate check forms to print for the different reasons.

A primary reason is that most companies do not want "ACH" to print on checks that will be printed.  Customers need the ACH forms to go to spool to send conformation via email and paper checks to go to a check printer.
Therefore, the requirement is the ability to set default print output per form and be able for the disbursement process to send the form to the spool (if that's what the form is supposed to do). 

Benefits:

• Minimizes steps and administration related to automating AP disbursements when considering ACH payments.

• Increases visibility to ACH capabilities that have been added

1.2 Solution Overview

Setup in GRN and A/P Forms Maintenance to choose a specific default check form by bank code (in ACP and in GRN).

In GRN, the ability for the form to swap back and forth, based on each split's bank code.  You may choose the form for each bank.  Automatic Settlements automatically use the default form for each bank.

In ACP, a new "Do You Wish To Print Check Forms" question, to base the form on each check's bank code.  You are not able to override the default form or output device – the form will automatically change back and forth to the appropriate form for each bank code.  

Enhance the forms spool to filter by Bank Code.

2.1 Choose Default Forms

Navigation: ACP, Forms Manager, Choose Default Forms, A/P Check Form
Navigation: ACP, Forms Manager, Choose Default Forms, A/P Remittance Form
Navigation: GRN, Forms Manager, Choose Default Forms, Purchase Settlements, Check Form
Navigation: GRN, Forms Manager, Choose Default Forms, Sales Settlements, Check Form 

The ability to choose a default form for each bank is available. This is optional.  Any bank code without a default form will use the "All" default (first row in the grid).
This functionality is similar to choosing default GRN contract forms by contract type.

2.2 GRN Settlements

Navigation: GRN, Settlements, Produce A Settlement
Navigation: GRN, Settlements, Automatic Settlements 

Each check generated on a settlement can be a different bank.
The current check printing process:

1. Choose the form

2. Choose the output device

3. Print all checks

The new check printing process:

1. Choose the form for the first check (using bank code to get default form)

2. Choose the output device for the first check

3. Print the first check

4. Compare the bank code on the next check to the one just printed. If same, use the same form and output device. If different, choose the form and output device for the check, then print.

5. Repeat step 4 for each check

For Produce A Settlement, you may override the form and output device on each bank, if the default allows. This is different than the business rules for A/P Disbursements (see section 2.3).

2.3 A/P Disbursements

Navigation: ACP, Disbursements, Disbursement Processing, Enter Disbursements And Print Check

Navigation: ACP, Disbursements, Automatic Disbursements 

Add a third option to the "Do You Wish To Print Check Forms" question:
N = Do not print checks
Y = Print checks using one form for all checks
B = Print checks using default form for each bank



Since the check form is normally chosen at the start of the disbursement process and all checks printed at the end of the process, there are a few limits on using option "B":

1. Check form will not be chosen at the start of the disbursement process. Instead the default check form for each bank will always be chosen with no override.

2. Remittance Forms are also chosen based on bank code defaults, with no override of the default form

3. If Remittance Forms are not printed the number of vouchers on each check is limited based on each default check form.

4. The printer output will be the default Output Device on the form, and may be different for each form.

5. Due to no user override, Output Device 7 (Other) will not work with this new functionality. If printer output is desired, Output Device 1, 2 or 3 must be used.

2.4 Spooled Forms

Navigation: Reports, Spooled Forms, Filter button 

The list of spooled forms can be filtered by bank code.