/
Require TIN/FEIN before Disbursement can be created (AGS-4581)

AGRIS Customer Documentation

Require TIN/FEIN before Disbursement can be created (AGS-4581)

Benefits:

  • Maximize the ability to control disbursements to only those that have completed a W-9 form.

  • Reduce IRS fines for 1099's that are missing Tax Identification Numbers for new customers.

  • Reduce effort to accurately process 1099-PATR forms with per unit retain amounts.

  • Reduce time and effort to collect W-9 forms by preventing the disbursement of the check.

Details:

This will give you the control to ensure GRN and/or AP disbursements are not issued until TIN/FEIN is acquired.

ACP Setup:

Navigation:  ACP > Setup Information > General Information > Screen 1 of 3

Type "N" into the "Require Social Security/Federal Id No. To Print Check?" field.

GRN Setup:

Navigation:  GRN > Setup Information > Settlement Information (1st screen)

Type "N" into the "Require Social Security/Federal Id No. To Print Check?" field.

Navigation:  GRN > Setup Information > Settlement Information (2nd screen)

Type "Y" into the "Require Social Security/Federal Id No. To Print Check?" field.

Usage:

ACP - Disbursements Processing:



ACP - Manual Voucher:







INV - Stock Additions:

The same message shown above will also be displayed when the user attempts to print the check directly from the Stock Addition process for a vendor with no Tax ID.  



ACP - Automatic Disbursements:

Vendors with no Tax ID will be skipped during the auto-disbursement process, when this new setup option is set to "Y".



ACP - Patronage Refund Disbursements:

No changes were made in the A/P Refund Disbursement process. The Patronage system already has a solution for patrons with no Tax ID.  In the Patronage Refund setup screen, there is a "Percent to withhold if there is no Tax ID".  Patronage already has a solution in place to prevent the payable amounts from being transferred to A/P when the Tax ID is missing, so no additional changes were made in the A/P Patronage Refund Disbursement process, related to this new setup enhancement in the A/P system. 



Related content

ACP - Accounts Payable (17.3.0)
ACP - Accounts Payable (17.3.0)
More like this
Ability to print checks straight from Manual Voucher (AGS-1419)
Ability to print checks straight from Manual Voucher (AGS-1419)
More like this
Ability to print checks straight from Stock Addition (AGS-9539)
Ability to print checks straight from Stock Addition (AGS-9539)
More like this
Processing Automatic Disbursements
Processing Automatic Disbursements
More like this
Processing Disbursements on an Unpaid Balance
Processing Disbursements on an Unpaid Balance
More like this
Print Checks Straight From A Manual Voucher
Print Checks Straight From A Manual Voucher
More like this

3820 Mansell Road, Suite 350 ✦ Alpharetta, GA 30022 ✦ www.GreenstoneSystems.com
© 2011 - 2024 Cultura Technologies LLC. All Rights Reserved Worldwide.  Products and company names mentioned herein may be trademarks or registered trademarks of their respective owners.