Require TIN/FEIN before Disbursement can be created (AGS-4581)

Benefits:

• Maximize the ability to control disbursements to only those that have completed a W-9 form.

• Reduce IRS fines for 1099's that are missing Tax Identification Numbers for new customers.

• Reduce effort to accurately process 1099-PATR forms with per unit retain amounts.

• Reduce time and effort to collect W-9 forms by preventing the disbursement of the check.

Details:

ACP Setup:

Navigation:  ACP > Setup Information > General Information > Screen 1 of 3

Type "N" into the "Require Social Security/Federal Id No. To Print Check?" field.

Open

GRN Setup:

Navigation:  GRN > Setup Information > Settlement Information (1st screen)

Type "N" into the "Require Social Security/Federal Id No. To Print Check?" field.

Open

Navigation:  GRN > Setup Information > Settlement Information (2nd screen)

Type "Y" into the "Require Social Security/Federal Id No. To Print Check?" field.

Usage:

ACP - Disbursements Processing:

ACP - Manual Voucher:

INV - Stock Additions:

The same message shown above will also be displayed when the user attempts to print the check directly from the Stock Addition process for a vendor with no Tax ID.  

ACP - Automatic Disbursements:

Vendors with no Tax ID will be skipped during the auto-disbursement process, when this new setup option is set to "Y".

ACP - Patronage Refund Disbursements:

No changes were made in the A/P Refund Disbursement process. The Patronage system already has a solution for patrons with no Tax ID.  In the Patronage Refund setup screen, there is a "Percent to withhold if there is no Tax ID".  Patronage already has a solution in place to prevent the payable amounts from being transferred to A/P when the Tax ID is missing, so no additional changes were made in the A/P Patronage Refund Disbursement process, related to this new setup enhancement in the A/P system.