Overview
Use this job aid to add system accounts for Commodity Settlements. System account codes for the commodity settlements are maintained by using this job aid. System account (transaction) codes are defined under Commodity Settlements in the Agris Commodity Accounting System. System account (transaction) codes defined under Commodity Settlements are indicated on the audit reports of other packages by *C. If none of the optional boxes are specified, the transaction code's source is considered to be "generic". Each transaction is matched with a specific source. Any transaction without a specific source uses the generic source.
To add system accounts for commodity settlements:
From the Toolbar, click SJI for System Journal Interface.
From the SJI Menu, select System Accounts, and then select Commodity Settlements.
In the optional Purchase/Sales box, type P for Purchases or S for Sales. This box can be used in conjunction with the transaction codes to control the G/L distribution.
In the optional Commodity Code box, click Lookup or type * and press Enter, and then select the commodity code, or type the commodity code.
In the optional Name Id Type box, click Lookup or type * and press Enter, and then select the name id type, or type the name id type. The name id type is used in conjunction with most transaction codes to direct the G/L distribution to a special ledger account.
In the optional State/County box, click Lookup or type * and press Enter, and then select the state/county, or type the state/county. The State and County are used primarily with the transaction codes for taxes to track tax liabilities for different tax reporting districts.
In the Transaction Code box, click Lookup or type * and press Enter, and then select the transaction code associated with the system accounts, or type the transaction code associated with the system accounts.
In the Account box, click Lookup or type * and press Enter, and then select the general ledger account associated with the transaction code, or type the general ledger code associated with the transaction code.
In the Detail Code and Profit Center boxes, type the detail code and profit center associated with the Account box.
In the Track Quantity box, type 0 for no tracking, 1 for G/L only, 2 for Execution Id Only, or 3 for Both. Quantity tracking can be specified on certain transaction codes. If used, the quantity is updated to the general ledger and/or execution work file based on the ledger unit of measure for the product category.
Click OK.
At the Is This Correct? prompt, click Yes.
Learn more about System Accounts feature:
- Adding System Accounts for Payroll
- Adding System Accounts for Bank
- Adding System Accounts for Accounts Receivable
- Adding System Accounts for Accounts Payable
- Adding System Accounts for Inventory Activity
- Adding System Accounts for Commodity Settlements
- Adding System Accounts for System Clearing
- Printing System Accounts Reports
- List of SJI Transaction Codes
