Printing the Employee Department Report

Overview

Use this job aid to print the Employee Department report. The report is sorted by Administrative Location Code, Administrative Department, Job Location code, Job Department, and Job Code. Subtotals are provided at the first four sort levels. The report includes employee detail and grand total information. The standard report prints the following: administrative location code, administrative department, job location code, job department, job code, name id, employee name, SUTA tax code, check sequence number, wage Indicator code, marital status code, gender code, active/inactive/temporary status code, and hire date.

To print the employee department report:

From the Toolbar, click PAY for Payroll.
From the Payroll menu, select Report Manager, and then select Employee Reports.
Select Print Employee Report.
Select Employee Department Report.
Leave the optional boxes on this window blank for all information, click Lookup to search or type beginning and ending information, and then click OK.
Leave the optional boxes on this window blank for all information, click Lookup to search or type beginning and ending information, and then click OK.
Click OK.
In the boxes on this window, type an option - 0 for all values, 1 for equal to, 2 for not equal to, or 3 for greater than, 4 for greater than or equal to, 5 for less than, or 6 for less than or equal to, and then type a value in the Value box.
Click OK.
In the boxes on this window, type a subtotal option - 0 for no subtotals, 1 for subtotal this level, 2 for new page this level, or 3 for subtotal and new page.
In the Legend Line box, type a description to print on the top of the report.
In the Print Employee Detail box, type Yes to print detail, or type N to eliminate detail from the report.
In the Print Grand Total Information box, type Yes to print grand total information, or type N to eliminate the grand total information from the report.
In the Replace Name Id with Alternate Name Id box, type Yes to print the alternate name id on the report, or type N to print the name id on the report.
Click OK.
In the Active/Inactive/Temporary box, type A for active employees, I for inactive employees, type T for temporary employees, or leave blank for all employees.
In the Print Deduction Information? box, type Y to print deduction information, or type N to eliminate deduction information from the report.
In the Tax Year (For Vacation/Sick Hours Used) box, type CY for current year or PY for previous year.
Click OK.
In the Printer box, type the number associated to the place you want your report to print.
In the Print Type box, type the number associated to the characters per inch to print the report in.
In the Copies box, type the number of copies of the report you want to print.
In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.
Click OK.

Learn more about Employee Reports feature: