Verify ACP Balances

How to Verify ACP Balances

Problem:

How to verify that the unpaid vouchers and the unapplied disbursements equal the ACP Total of Each Account.

Steps to Verify:

1. ACP > Age Open Vouchers

2. Key in the Aging Date (usually the end of the current accounting month)

3. Select any ranges, if limiting the aging verification

4. Click OK to continue

What is Happening:

• AGRIS is adding up each unpaid voucher and each unapplied disbursement.

• If the total does NOT equal the location total for that vendor, then AGRIS changes the location total to match the new calculation.

• AGRIS is also placing an aging bucket category on all unpaid vouchers, which would affect an aged accounts payable balance report.

Document written by A. Mueller