Chapter 7_Fertilizer Receiving

This chapter describes enhancements made to Cinch to allow Drop Ship Purchase Loads to be associated to Bulk Tickets allowing Inventory to be updated.
Refer to Wholesale for existing functionality for Drop Ship Purchase Loads to be associated to Bulk Shipments.
This chapter contains the following sections:

• Changes to Item Extension Maintenance

• Changes to General Setup

• Changes to Load Generator

• Changes to Load Order Entry

• Changes to Bulk Ticket Entry

• Changes to Purchase Load Inquiry

• Changes to Load Order Inquiry Zoom

Changes to Item Extension Maintenance
Item Extensions Maintenance, Non Grain Settlement checkbox has been modified to support Inventory Receipts on a Bulk Ticket with a Load Order associated to a Drop Ship Purchase Order.

1. Open Item Extensions Maintenance

(Cards>Inventory>Item>Additional>Item Extensions)

1. The Non Grain Settlement checkbox is used by the Ticket Posting Process.

   1. When the checkbox is marked the Weight UOM and Weight/Unit must be defined for the item to be used on a Bulk Ticket.

   2. When the checkbox is marked an applied Assembly is NOT required for the ticket batch to be posted. If the Bulk Ticket has a Purchase Load Order associated to a Drop Ship Purchase Order the following will occur when the ticket is posted.

      1. Inventory is updated.

         1. Cost will be the cost from the Drop Ship Purchase Order.

      2. The Bulk Ticket will be marked as Settled.

      3. A GP Purchasing Invoice will be created matched to the GP Purchasing Receipt.

   3. When the checkbox is not marked normal ticket posting process will occur. Inventory will be increased and the ticket will be settled through Settlement Entry.

Changes to General Setup
General Setup has been modified with the expansion of the Load Number Prefix.

1. Open General Setup

(Tools>Setup>Cinch Sales>General Setup)

1. Default Load Prefix has been expanded to allow up to 10 characters.

Changes to Load Generator
Load Generator has been modified with the addition of the Purchase Order Line number and the expansion of the Load Number Prefix.

1. Open Load Generator

(Transactions>Cinch Grain>Sales/Outbound>Load Generator)

1. When creating a Load Order based on a Purchase Order, the Line field will be shown.

   1. The Line Number displayed will be from the selected Purchase Order line and will be saved with the Load Order.

2. Load Number Prefix has been expanded to allow up to 10 characters.

Changes to Load Order Entry
Load Order Entry has been modified with the addition of the PO Number Line number when a PO Number is selected.

1. Open Load Order Entry

(Transactions>Cinch Grain>Sales/Outbound>Load Order Entry)

1. Load Number expansion button opens Load Number Entry.

Open

1.  

   1. Load Number Prefix has been expanded to allow up to 10 characters.

2. When creating a Load Order where Shipment From is a Purchase Order, the Line field will be shown.

   1. PO Number Line, will display the selected Purchase Order line number and will be saved with the Load Order.

3. Inbound Vendor will display the Vendor ID from the selected Purchase Order.

Changes to Bulk Ticket Entry
Bulk Ticket Entry has been modified with the addition of the Load, allowing the ticket to be associated to a Drop Ship Purchase Order Load.

1. Open Bulk Ticket Entry

(Transactions>Cinch Grain>Purchase/Inbound>Scale Tickets>Bulk Ticket Entry)

1. Load, a Purchase Load Order number.

2. Load Lookup opens the Purchase Load Order Lookup.

3. When a Load Order is selected the following fields will be populated from the selected load:

   1. Customer

   2. Item

   3. Site

   4. Unit Number

   5. Ship Company

   6. Freight information:

      1. FOB

      2. Payment Liability

      3. Freight UOM

      4. Freight Rate

      5. Freight Amount

      6. Freight Misc

      7. Fuel Surcharge Percent

      8. Fuel Surcharge Amount

4. Disposition is required to post a bulk ticket.

5. Bill of Lading is required to post a bulk ticket for a Non Grain Settlement Item.

6. When the Ticket Posting Process occurs, system will look at the Non Grain Settlement checkbox on the Item Extensions Maintenance:

7. When the checkbox is marked an applied Assembly is NOT required for the ticket batch to be posted. If the Bulk Ticket has a Purchase Load Order associated to a Drop Ship Purchase Order the following will occur when the ticket is posted.

8. Inventory is updated.

   1.  

      1.  

         1. Debit to Inventory account from the item.

         2. Credit to Accrued Purchases

            1. Scale Accrued Purchases must be setup on the Added Accounts from Item Extensions.

         3. Cost will be the cost from the Drop Ship Purchase Order.

9. The Bulk Ticket will be marked as Settled.

10. A GP Purchase Invoice will be created that can be matched to the vendor's invoice.

11. Posting Matched invoice updates Accounts Payable for payment.

12. Debit to Accrued Purchases

13. Credit to Accounts Payable

14. When the checkbox is not marked normal ticket posting process will occur. Inventory will be increased and the ticket will be settled through Settlement Entry.

Changes to Purchase Load Inquiry
Purchase Load Inquiry has been modified with the addition of the display of the Purchase Order Line number and Site along with restricting by Ship Method restriction.

1. Open Purchase Load Inquiry

(Inquiry>Cinch Grain>Sales/Outbound>Purchase Load Inquiry)

1. Range Restriction drop down list has been updated to include Ship Method.

2. Scrolling window has been updated to include Site, PO Line Number and Bulk Ticket Number.

3. Load Number expansion button is a drop down list with the following options:

   1. Load Order Inquiry, when selected the Load Order Inquiry Zoom will open.

   2. Load Order Entry, when selected the Load Order Entry will open.

4. Bulk Ticket button when selected opens the Inbound Bulk Ticket Inquiry Zoom that the Load is assigned to.

Changes to Load Order Inquiry Zoom
Load Order Inquiry Zoom has been modified with the addition of the PO Line Number and PO Vendor.

1. Open Purchase Load Inquiry

(Transactions>Cinch Grain>Sales/Outbound>Purchase Load Inquiry; Load Number expansion)

1. When the Shipment From is Purchase the PO Line (number) and PO Vendor will be displayed for the selected Purchase Order Number.