Chapter 13_XML Identifiers

As part of the exchange of documents between two business partners, it is necessary to communicate certain information in a commonly agreed upon method. Ag Gateway, the entity that sets standards in the Agricultural e-community, has adopted GLN numbering system as the entity identification (Customer/Buyer, Vendor/Seller) standard. They have also adopted GTN numbering system, also know an AGIIS-Product Identifier, as the product identification standard. Since E-Markets, Cinch Document Exchange products will be routinely used to communicate transactions to partners, Cinch Document Exchange has been enhanced to allow the ability to enter GTN's, GLN's and DUNS identifiers as part of the master records. This chapter describes the changes made to support the setup of these XML Identifiers within Cinch.
This chapter contains the following sections:

• Changes to Company Address Setup

• Changes to Vendor Address Maintenance

• Changes to Customer Address Companion Entry

• Changes to Location Code COMP Entry

• Changes to Branch Maintenance

• Changes to Item Extension Maintenance

Changes to Company Address Setup
Company Address Setup has been to modified with the addition of the access to the new Location Detail window. In order to export the company identifier in the AGIIS supported Buyer/Seller identifier, Location Detail has been created to support the entry of a GLN and DUNS number for the company.

1. Open Company Address Setup

(Tools>Setup>Company>Company: Address button)

1. Select Additional; Location Details to access Company Location Detail window.

Open

1.  

   1. GLN Number

      1. GLNs are 13 digits in length.

   2. DUNS Number

      1. Enter the DUNS or EBID number.

      2. DUNS are always numeric with at least 9 digits in length and the option for 4 more for a total of 13.

      3. EBID are 13 characters long and are alphanumeric.

   3. Save button when selected will save the changes on the window.

   4. Delete button when select will delete the selected record.

Changes to Vendor Address Maintenance
Vendor Address Maintenance has been to modified with the addition of the access to the new Location Detail window. In order to export Vendors in the AGIIS supported Buyer/Seller identifiers, Address Details has been created to support the entry of a GLN and DUNS number.

1. Open Vendor Address Maintenance.

(Cards>Purchasing>Addresses)

1. Select Additional; Address Details to access Address Details window.

Open

1.  

   1. GLN Number

      1. GLNs are 13 digits in length.

      2. System supports a single GLN number for each Dynamics Vendor Address.

      3. System allows the same GLN to be used on multiple Dynamics Vendor Address records.

   2. DUNS Number

      1. Enter the DUNS or EBID number.

         1. DUNS are always numeric with at least 9 digits in length and the option for 4 more for a total of 13.

         2. EBID are 13 characters long and are alphanumeric.

      2. System supports a single DUNS number for each Dynamics Vendor Address.

      3. System allows the same DUNS/EBID to be used on multiple Dynamics Vendor Address records.

   3. Save button when selected will save the changes on the window.

   4. Delete button when select will delete the selected record.

Changes to Customer Address Companion Entry
Customer Address Companion Entry has been modified with the addition of a GLN and DUNS number. This is to support the export of Customers in the AGIIS supported Buyer/Seller identifiers.

1. Open Customer Address Companion Entry.

(Cards>Sales>Addresses: Additional>Address Extensions)

1. GLN Number

   1. GLNs are 13 digits in length.

   2. System supports a single GLN number for each Dynamics Customer Address.

   3. System allows the same GLN to be used on multiple Dynamics Customer Address records.

2. DUNS Number

   1. Enter the DUNS or EBID number.

      1. DUNS are always numeric with at least 9 digits in length and the option for 4 more for a total of 13.

      2. EBID are 13 characters long and are alphanumeric.

   2. System supports a single DUNS number for each Dynamics Customer Address.

   3. System allows the same DUNS/EBID to be used on multiple Dynamics Customer Address records.

Changes to Location Code COMP Entry
Location Code COMP Entry has been to modified with the addition of a GLN and DUNS number. This is to support the export of the Inventory Site in the AGIIS supported Buyer/Seller identifier.

1. Open Location Code COMP Entry

(Cards>Inventory>Site opens the Site Maintenance; Additional>Location COMP Entry)

1. GLN Number

   1. GLNs are 13 digits in length.

   2. System supports a single GLN number for each Dynamics Site.

   3. System allows the same GLN to be used on multiple Dynamics Site records.

2. DUNS Number

   1. Enter the DUNS or EBID number.

      1. DUNS are always numeric with at least 9 digits in length and the option for 4 more for a total of 13.

      2. EBID are 13 characters long and are alphanumeric.

   2. System supports a single DUNS number for each Dynamics Site.

   3. System allows the same DUNS/EBID to be used on multiple Dynamics Site records.

Changes to Branch Maintenance
Branch Maintenance has been to modified with the addition of a GLN and DUNS number. This is to support the export of the Branch location in the AGIIS supported Buyer/Seller identifier.

1. Open Branch Maintenance

(Cards>Cinch Sales>Branches)

1. GLN Number

   1. GLNs are 13 digits in length.

   2. System supports a single GLN number for each Cinch Branch.

   3. System allows the same GLN to be used on multiple Cinch Branch records.

2. DUNS Number

   1. Enter the DUNS or EBID number.

      1. DUNS are always numeric with at least 9 digits in length and the option for 4 more for a total of 13.

      2. EBID are 13 characters long and are alphanumeric.

   2. System supports a single DUNS number for each Cinch Branch.

   3. System allows the same DUNS/EBID to be used on multiple Cinch Branch records.

Changes to Item Extension Maintenance
Item Extension Maintenance has been to modified with the addition of the AGIIS Product ID (GTIN) number. This is to support the export of items in the AGIIS supported product identifier.

1. Open Item Extension Maintenance

(Cards>Inventory>Item; Additional>Item Extensions)

1. AGIIS Product ID (GTIN)

   1. GLNs are 14 digits in length.

   2. System support a single GTIN number for each Dynamics Item master record.

   3. System will allow the same GTIN to be used on multiple Dynamics Item master records.

Appendix
This section lists the new windows and reports added to this release. Based on the Microsoft Dynamics GP security model, access will need to be determined per security task.
New Tables added to this release are also listed below.
New Windows

New Reports

New Tables

Changes that may affect Reports or Data