AGRIS - AGRO / AAWCO Warehouse Examiner Data Interface

Table of Contents

Background Information and Benefits

Background Information:

The AAWCO Warehouse Examiner Data interface allows submission of standardized examination data efficiently using the Association of American Warehouse Control Officials (AAWCO) electronic data interface standard created by AAWCO in 1995. AAWCO changed its name "The Association of Grain Regulatory Officials" (AGRO). For more details, visit this site: http://agroonline.org/Views/EDI/EDI.aspx

This enables the transfer of the following information to a file for the examiner's analysis:

Unreceipted storage
Deferred price contracts
Sales contracts
Purchase contracts
Warehouse receipts
Grain payable / receivable records

Benefits:

The interface provides the following benefits:

Eliminates hours of manual data entry and the possibility of transposition errors.
Speeds up the examination process and reduces disruption to your business by eliminating requests for information, reducing demand for
assistance during examinations, and requiring less onsite time for the examiner.
Reduces confusion of terminology for reduced stress in providing the required information.

Setup Process

The basic steps to setup the AAWCO interface in AGRIS include:

Verify access to the feature.
Transfer Reports/Forms to the AAWCO interface.
Configure CFT process.
Setup cross-references.
Setup AAWCO reports in a report stream (optional step to reduce time running reports later).

1. Verify access to the feature.

The AAWCO WAREHOUSE EXAMINERS feature is available to all companies licensed to use the AGRIS Agribusiness or Grain package. The feature is included in the Standard, Advanced and Elite editions of AGRIS.

Navigation: Customize > System Security > select user(s) > 4) Edit Security Levels > type "M" > select "CFT FILE TRANSLATIONS AAWCO WAREHOUSE EXAMINERS" > Select.

User Level permission should be set to "Delete" (see below screen).

To set "Delete" User Level, press Select and the screen below will appear. Enter "6" and press OK.

2. Transfer Reports/Forms to the AAWCO interface.

This step assigns the AGRIS reports to the applicable AAWCO export file.

Navigation: Packages > Communications > File Translations > AAWCO Warehouse Examiners

The resulting screen below show the basic process the AGRIS reports to transfer.

Navigation: Utilities > Transfer Reports/Forms > 5) Custom Transfer Options > enter "1" in Reports/Forms > press OK.

Click the "Report Name" column in order to sort the list by Report Name.

The AAWCO Export reports should appear in order like this:

Select the first report ("AAWCO EXPORT 1of7: OPEN CONTRACTS" and press "Select". A screen like this will appear.

Enter "Y" and press OK.

Repeat this for the remaining reports #2 - #7 below AAWCO EXPORT reports as depicted here:

3. Configure CFT.

Navigation: CFT > File Translations > AAWCO Warehouse Examiners > Click OK > Choose #2 AAWCO Warehouse Examiners Configuration

4. Setup cross-references.

Trade Weight Section

Commodity Code Section

Discount Code Section

Weight Base and Grade Base Sections

Delivery Terms Section

Contract Types Section

Board Name Section

Transport Mode Section

5. Setup AAWCO reports in a report stream (optional step to reduce time running reports later).

Generating and Transmitting the AGRIS EDI File

Right-Click on the "EDI.DAT" file.
Click Send to
Select Mail recipient.

Warehouse Examiner's (Association of Grain Regulatory Official) View

After you provide the file to the examiner and the examiner uploads the file into the ExamHand software, the examiner will see your information on screens like below:

Other Information

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