Freight vouchers - setup option to control Their Invoice Number (AGS-11968)

Benefit:

Maximize the flexibility to manage freight voucher information in Accounts Payable.

Details:

• This enhancement to the Commodity Freight expenses option that creates the A/P vouchers.
• This enhancement provides a setup option to populate "Their Invoice Number" with multiple choices, including the first ticket number on the voucher.  Example I-010-0001234 
• Prior to this enhancement, Their Invoice Number is being populated by the Vehicle ID (or by Their Invoice Number on the freight ticket if it is supplied).

Freight Voucher Setup Option 

Navigation: GRN > Setup Information > System Integration > Screen 2

The new option above allows you to control how Their Invoice Number will populate on Freight Vouchers created from the Freight Expenses menu option in the Commodity Accounting System.

When you click on the magnifying glass search icon, the following 4 options are available. Prior to this enhancement, option 3 was how Their Invoice Number was populated on the voucher. 

Freight Expenses 

Navigation: GRN > Payable Expenses > Freight Expenses

The Freight Expenses option will use the new selection provided in the Setup Information, as described.

The example above has set the option to include the First Ticket Number on the voucher as Their Invoice Number.

Accounts Payable Freight Voucher 

Navigation: ACP > Vouchers / Credit Memos > Voucher Maintenance > Edit A Voucher

Their voucher screen below shows how Their Invoice Number on the freight voucher updates with the commodity ticket number.

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