Overview of Dataset Maintenance

1.From AGRIS’s main menu bar, navigate to: Maintenance > Dataset Maintenance

2. The first screen will allow you to delete a dataset, insert a new one, or make changes.

3. Select the dataset you want to modify, click select and the following screen will appear:

4. Make the necessary modifications to your selected dataset.

Edit Selected Dataset Options and Fields

Dataset Number - Displays the number of the dataset being edited. Or if adding a new dataset, creates a new, sequentially numbered folder in the <Drive Letter>:\AGRIS\Datasets folder.

Live Accounting Dataset – Is this the active Dataset.

Name/Description - Type a name for this dataset. The dataset name is reflected on reports and windows throughout the dataset.

Directory - By default, the dataset folder is set to <Drive Letter>:\AGRIS\Datasets\<dataset number>. Change the location of the dataset by typing over the existing entry.

Image File - Select the image file to use as the window background for this dataset. The window background image(s) that appear in AGRIS can be changed so a different image appears for each dataset. The image then serves as a visual signature for a dataset. When associating a background image with a dataset, you can use a system image or an image that you created. If you create an image, save the image as a .JPG file.

To change the background image for one or more datasets, do the following:

If you want to use one or more images that you created, be sure that the images are in a .JPG file format. Copy the image files to the <Drive Letter>:\AGRIS\Support folder.
From AGRIS System Manager > Customize > System Configuration > System Configuration (1 of 2) window, type D in the Background Image By box.
From AGRIS System Manager > Maintenance > Dataset Maintenance, select a dataset. In the Image File box on the Edit Selected Dataset window, select the image file that you want associated with the dataset.

Dataset Type - Accept the default value that appears. Currently, this box is not being used for any dataset type except the standard default dataset.

Allow ___ Idle Minutes Between HHMM and HHMM - Use this only if you are operating on a network. This feature is useful in instances where your system backup skips files or shuts down because data files are open. In order to prevent a workstation from holding open data files that are not being used, you can set a time limit for keeping data files open.

Type the idle time in minutes. When an AGRIS session exceeds the idle time, all data files are closed and a message appears, stating that the workstation was logged off.
Enter the time frame in hours and minutes, using military time format, if you want the idle time to apply only to a specific time frame.

5. Once complete, click OK to accept changes.

Security & Extended Options for Dataset Maintenance

Security Options – Shows Dataset log on and password options

Extended Options – Extended options are used to extend the functionality of the base AGRIS system. They control access to menu options, application functions, and screen data. Package specific

On the Extended Options window:

Y - Activates (turns on) the extended option

N - Deactivates (turns off) the extended option.

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