2023 Tax Year: W2 Forms

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The W2 Form has not changed for 2023, but AGRIS V23.0 SU3 will contain a new form that has the 2023 year.

• However, if you are on at least 21.3, then you do not need to upgrade to the latest AGRIS version just to report W-4. The W-2 Form has not changed.

• There have been defect fixes in 22.3 that pertain to the form if printing multiple states per employee. If you need this fix, you must upgrade.

For more information, please see our year end webinar at: 2023 Year End Payroll (W-2 Forms)

Form Instructions:

1. Download the compressed file of forms.

2. Save this in Apps\AGRIS\Support\PAY folder

3. Extract the file so that all files are in the Apps\AGRIS\Support\PAY folder

4. In AGRIS > Utilities > Transfer Reports/forms > Transfer from Support
   PAY package and Forms select
   click on each of the forms to load them into your user-defined forms.

5. Now you can print your W2’s for tax year 2023.

2023 Items to Note

10 Limit

If filing more than 10 W-2 forms, then the information must be filed electronically, along with printing out forms for employees.

W-2’s forms are filed with SSA (Social Security Administration).

To file electronically, obtain a PIN from the SSA. This can be obtained by going to the web site at Employer W-2 Filing Instructions & Information .

Due Date

January 31st forms must be given/postmarked to employee and filed with the SSA.

AGRIS V23.0 SU3 released January 2024

AGRIS V23.0 SU3 will contain a new form.

• However, if you are on at least 21.3, then you do not need to upgrade to the latest AGRIS version just to report W-4. The W-2 Form has not changed.

• There have been defect fixes in 22.3 that pertain to the form if printing multiple states per employee. If you need this fix, you must upgrade.

Correct forms for you printer

The number of returns per 8.5-inch x 11-inch page is as follows: W-2 - 2 forms per page - 33 lines per form (5.5-inches tall)