Printing 1099 Forms

Overview

Use this job aid to print 1099 information for submission to the Internal Revenue Service. Information is updated from the patronage transactions and cannot be edited. Therefore, an incorrect 1099 can be reversed and then reentered correctly. The 1099 forms will not print information that is less than the amount specified in the Minimum 1099 Amount box on the Patron Refund Information window or that is less than the amount specified in the Minimum 1099 Amount box on the Dividend Information window.

To print 1099 Forms:

1. Verify that you entered your company's name and address information correctly.

2. Complete all processing of patronage refunds, source allocations, and dividend payments.

3. From the Toolbar, click PAT for Patronage.

4. From the Patronage menu, select 1099 Reporting, and then select Print 1099 Forms.

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5. In the Beginning and Ending Transaction Date box, type the beginning and ending date range you want to include on the 1099 diskette.

6. In the Patron Name Id Beginning and Ending boxes, click Lookup or type * and press Enter, and then select the patron name id range you want to include on the 1099 diskette.

7. In the 1099 Type box, type 1 to submit only patronage refund and source allocation date to the IRS, type 2 to submit dividend payment data to the IRS, or type 3 to submit patronage refund, source allocation, and dividend payment data to the IRS.

8. In the Print Total 1099 Form? type Y to print a form that totals all of the other 1099 forms.

9. In the Mask Customer Federal Id? box type Y or N.

10. In the Federal Tax Id box, type your federal tax identification number.

11. Click OK.

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12. In the Printer box, type the number associated to the place you want your report to print.

13. In the Print Type box, type the number associated to the characters per inch to print the report in.

14. In the Copies box, type the number of copies of the report you want to print.

15. In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.

16. Click OK.

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Learn more about the Account Processing feature: