Disbursement Register

Overview

Use this job aid to print the Disbursement Register Report. The report is sorted by bank code, check number, voucher number, and cash source. Subtotals are by both bank code and check number. The report is limited to payments made during the current month, excluding voided disbursements. The report prints bank code, check number, payment date, applied date, name id number, check location, voucher number, payment amount, discount amount, applied amount, and voucher description.

To print the disbursement register report:

1. From the Toolbar, click ACP for Accounts Payable.

2. From the Accounts Payable menu, select Report Manager, and then select A/P Disbursement Reports.

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3. Select Print A/P Disbursement Report.

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4. Select Disbursement Register.

5. In any of the Beginning and Ending boxes, click Lookup or type * and press Enter, and then select the range, or type the range you want to print the accounts payable report for. Or click the calendar icon and select a date range.

6. Click OK.

7. In any of the Opt boxes, type an Option Code (0 = all values; 1 = equal to; 2 = not equal to; 3 = greater than; 4 = greater than or equal to; 5 = less than; 6 = less than or equal to) and then type an amount that the Option Code will qualify with.

8. Click OK.

9. In the Subtotal Option Box, type a subtotal option.

10. In the Legend Line, type a comment that will print at the top of the report. For example, the intended recipients name to help with distribution of the report.

11. In the Print A/P Disbursement Detail? box, type Y to include disbursement detail lines, or type N to summarize numeric values at the subtotal level only.

12. In the Print Grand Total Information? box, type Y to accumulate numeric values for grand totals and indicate the total number of records included in the report, or type N to print without accumulating grand total information.

13. In the Replace Name Id Number with Alternate Name Id#? box, type Y to print the report with Alternate Name Ids instead of the Actual Name Id, or type N to print the report with the actual name id.

14. Click OK.

15. In the Printer box, type the number associated to the place you want your report to print to.

16. In the Print Type box, type the number associated to the characters per inch to print the report in. The default for this box is 1.

17. In the Copies box, type the number of copies of the report you want to print. The default for this box is 1.

18. In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.

19. Click OK.

Learn more about Disbursement Reports feature: