Printing the Payroll Check Register - by Check Date

Overview

Use this job aid to print the Payroll Check Register by check date. The report is sorted by check date, check location code, bank code, and check number. Subtotals are by check date, check location code, and bank code. The report includes the payroll check detail and grand total information. The standard report prints the following: check date, check location code, check number, name id, number of regular hours, regular + overtime wages, total gross wages, FICA OASDI withheld, FIT withheld, local withheld, net pay, direct deposits, period ending date, bank code, administrative location code, administrative department, number of overtime hours, other gross wages, earned income credit, FICA HI withheld, SIT withheld, total deductions, and check amount.

To print the payroll check register by check date:

1. From the Toolbar, click PAY for Payroll.

2. From the Payroll menu, select Report Manager, and then select Payroll Check Reports.

3. Select Print Payroll Check Report.

4. Select Payroll Check Register - By Check Date.

5. Leave the optional boxes on this window blank for all information, click Lookup to search or type beginning and ending information, and then click OK.

6. Click OK.

7. In the boxes on this window, type an option - 0 for all values, 1 for equal to, 2 for not equal to, or 3 for greater than, 4 for greater than or equal to, 5 for less than, or 6 for less than or equal to, or type a value in the Value box.

8. Click OK.

9. In the boxes on this window, type an option - 0 for all values, 1 for equal to, 2 for not equal to, or 3 for greater than, 4 for greater than or equal to, 5 for less than, or 6 for less than or equal to, or type a value in the Value box.

10. Click OK.

11. In the boxes on this window, type a subtotal option - 0 for no subtotals, 1 for subtotal this level, 2 for new page this level, or 3 for subtotal and new page.

12. In the Legend Line box, type a description to print on the top of the report.

13. In the Print Employee Detail box, type Yes to print detail, or type N to eliminate detail from the report.

14. In the Print Grand Total Information box, type Yes to print grand total information, or type N to eliminate the grand total information from the report.

15. In the Replace Name Id with Alternate Name Id box, type Yes to print the alternate name id on the report, or type N to print the name id on the report.

16. Click OK.

17. In the Date Option box, type 1 for Full (MMDDYY), 2 for Month MMYY, or 3 for Year YY.

18. Click OK.

19. In the Print Labor Distribution Detail? box, type Y to include labor distribution detail, or type N to exclude labor distribution detail.

20. In the Print Additional Line After Each Check? box, type Y to print a blank line between checks, or type N to exclude a blank line between checks.

21. Click OK.

22. In the Print Deduction box, type the deduction number you want to print, or leave blank to print all deductions.

23. Click OK.

24. In the Printer box, type the number associated to the place you want your report to print.

25. In the Print Type box, type the number associated to the characters per inch to print the report in.

26. In the Copies box, type the number of copies of the report you want to print.

27. In the Pages From and To boxes, type the page number range you want to print the report for.  Leave the boxes blank to print all pages.

28. Click OK.

Learn more about Payroll Check Reports feature: